THURSBY PARISH COUNCIL

Clerk: Gillian Martin,

Email: thursbypc@gmail.com

Tel No 07923 983 473

Thursby Parish Council meeting

Tuesday 17th November 2020

Minutes of meeting

Council Members: Councillors Wendy Bowe (Chair), Chris Haig-Prothero, Ray McCreadie, Helen Barlow, Mike Rorke, Peter Hunter, Myra Armstrong

Cumbria County Council: Councillor Johnson joined the meeting at 7.40pm

Allerdale Borough Council: Councillor Vaughan Hodgson

Members of the public: None

Parish Clerk: Gillian Martin

106/11/2020 Apologies: None

107/112020 Declaration of Interests: None declared

108/11/2020 Dispensations: None

109/11/2020 Minutes of previous meetings: The minutes of the meeting on 20th October 2020 were discussed and Councillors made one amendment after item 102/10/2020 to remove the sentence Councillor Haig-Prothero left the meeting as the Councillor had attended the whole meeting.

The council then resolved to sign them as being a true record of the meeting.

110/11/2020 Progress updates: The clerk outlined actions taken since previous meeting and updated councillors that St Andrews Church have cut back the larger overhanging branches in the area of consecrated ground and some smaller branches bordering the churchyard on Matty Lonning. Councillors resolved to thank the Church.

Councillors noted feedback from Highways that the trees overhanging Low Road were a matter for private owners and Councillors resolved to write to residents requesting the trees be trimmed.

Councillor Hodgson provided alternative contact details for Wigton Baths and Councillors resolved to forward details of the Grant Policy.

111/11/2020 Chairs announcements:

  1. The Office of National Statistics have advised that the 2021 Census will take place on 21st March 2021. Further details are available here https://census.gov.uk/Digital_Ready_CHE1-2021_v4-0_280820.pdf Various job opportunities are available to support this. Further details are available here https://www.censusjobs.co.uk/
  2. Action With Communities in Cumbria (ACT) have advised that 16 to 22 November 2020 is Village Hall Safeguarding Week. Councillors resolved that Councillor Barlow would represent the Council at the Community Buildings event by Zoom on Saturday 21st November covering safeguarding.
  3. Cumbria County Council have advised that there is a link on their website called Ways to Welfare which provides lots of information about the support that is available to people in Cumbria. Further details are available here https://www.cumbria.gov.uk/welfare/default.asp or call the County Council Support Helpline on 0800 783 1966 (Monday to Thursday 9am to 5pm, Friday 9am to 4.30pm)

112/11/2020 Public participation: None raised at the meeting however via text a resident had raised concerns about children gathering together around a bus stop in Thursby and near the defibrillator in the village. In lockdown children should not be congregating. Councillors noted that the police have said there will be a higher police presence in the village.

Councillor Mike Johnson joined the meeting.

A resident had raised concerns via telephone and email querying who was responsible for cutting the grass at the entrance to Stonehouse Park in Thursby and a resident had raised with Councillor Johnson a request that land at Stonehouse Park be transferred to the Parish Council and maintained. Councillors resolved to advise the resident that if Stonehouse Park Trustees sign over the land to Thursby Parish Council the Parish Council will maintain the area and cut the grass. If the Trustees retain ownership of the land the Parish Council cannot touch it.

113/11/2020 County Council and Borough Councillors reports: Councillor Johnson commended the Parish Council for the recent meeting that had taken place with a representative from Highways. Highways had found the contact particularly useful and Councillor Johnson advised he will follow up on the matters raised in the list that had been circulated identifying local issues. He advised he was working with an Assistant Director about the lighting issue at the southern area of Thursby village. He updated that currently libraries were closed and council buildings were mainly closed, as staff were working remotely where possible. He advised that he would chase up a response from highways regarding removal of traffic survey plates and also the completion of the work to paint white lines on the road in Thursby. Councillor Johnson confirmed the County Council had submitted a one unitary authority response to the Secretary of State. He confirmed he would take forward the issues raised about blocked gullies on the Thursby roundabout and the hedge and bracken at the base of the hedge in the same area. Councillor Mike Johnston was asked to arrange for the self-seeded saplings and bushes growing between Thursby roundabout and the end of the Methodists Church hedge to be removed/cut back. When approaching the village from Great Orton Road or from the A595, the Thursby sign, the 30mph sign or the defibrillator location sign cannot be seen. Cutting these back may help to alleviate the speeding vehicles entering the village.

Councillor Hodgson confirmed that ABC will be submitting information to the Secretary of State relating to local government reform. He reiterated the details about paid job opportunities linked to the 2021 census. Councillor Hodgson advised that ABC had submitted a response challenging aspect of the Planning White Paper and local democracy. He advised that businesses responding to Covid by going online could contact him to access advice and training. Councillor Hodgson confirmed the retracting of the decision that Thursby Parish Council would be responsible for street lighting energy costs. He confirmed he would contact highways to investigate the issue of broken tarmac/broken pavement previously reported to ABC by a resident in Matty Lonning/Westhaven.

Councillor Johnson and Councillor Hodgson left the meeting.

114/11/2020 External Bodies Report: Councillors noted the information circulated.

07/09/2020 Co-option of Councillors: Councillors considered the information submitted and unanimously voted to contact Tinna-Marie Belsham-Noons to co-opt her to the office of Councillor to Thursby Parish Council.

115/11/2020 Grants: Councillors unanimously resolved to approve the application from Thursby Throstle for a grant of £500. Councillors unanimously resolved to make a donation of £400 to St Andrews Church, Thursby.

116/11/2020 Grass Cutting Contract: Councillors agreed to reorder the meeting agenda to take item 13. Councillors resolved to discuss this matter at the next meeting of the Parish Council on 15th December 2020.

The meeting returned to the agenda order.

117/11/2020 Budget Planning Process: Councillors unanimously approved the budget for the next financial year 2021/2022.

118/11/2020 Reports Reflecting the Priorities of the Community Led Plan:

  • Health and Wellbeing – Councillor Barlow agreed to take the lead on this priority with Councillor McCreadie and Councillor Bowe. Councillor Barlow provided the following information about Covid cases in Cumbria – week ending 16 October 722 cases, week ending 23 October 875 cases, week ending 30 October 960 cases, week ending 6 November 999 cases. With the increase in cases, parishioners to be extra vigilant. Cumbria County Council had reopened the support helpline due to lockdown County Council Support Helpline 0800 783 1966 (Monday to Thursday 9am to 5pm, Friday 9am to 4.30pm)

Councillors resolved to move Sports and Recreation to Community Amenities priority and Councillor Bowe will amend and re-issue the plan as a draft for discussion at the next parish council meeting.

  • Environment – Councillor Rorke agreed to take the lead on this priority with Councillor Haig-Prothero, Councillor Hunter and Councillor Armstrong. Councillor Rorke advised that he had had a very productive meeting with the highways representative who was very helpful. An update on the issues raised had been circulated to Councillors and Councillor Rorke would continue to work to resolve the matters raised. Councillors resolved to add water issues to this priority.
  • Housing – Councillor McCreadie agreed to take the lead on this priority with Councillor Rorke, Councillor Hunter, Councillor Barlow and potentially Councillor Belsham-Noons. Councillor McCreadie confirmed that he had received and distributed feedback from Story Homes following the meeting with council representatives on Thursday 15th October 2020 (1) Q&As – Story Home have provided a response to some of the major issues discussed. Councillor McCreadie advised that he will liaise with Story Homes regarding the scope of the traffic survey requirements at the junction of Low Road with the A595 (2) Draft public consultation letter. Councillors resolved to send comments to Councillor McCreadie by 24th November (3) St Andrews View Hedge – Story Homes confirmed the hedge had been cut, however, the question of ownership has still to be resolved.
  • Community amenities – Councillor Hunter agreed to take the lead on this priority with Councillor Armstrong, Councillor Bowe and Councillor Haig-Prothero. Councillor Armstrong advised that the Head at Thursby School had invited the Police to school and they had made a presentation to the pupils. There had been one case of coronavirus in school. Cumbria County Council public health had approved how the matter had been handled by the school. School attendance is above national average. Parents must wear facemasks on site and compliance is good. Free school meals are provided to pupils in and out of school. 111 pupils on roll with 5 in nursery where there are spaces. Councillor Bowe advised that the Sports and Recreation Committee had been successful in a grant application which would enable them to upgrade the ball court.
  • Communications – Councillor Bowe to take the lead on this priority with Councillor McCreadie, Councillor Rorke and potentially Councillor Belsham-Noons. Councillors Rorke and McCreadie attended a Zoom Police Focus Group with the Police and Crime Commissioner (PCC) on Thursday 12th November. Councillor McCreadie confirmed that he had received and distributed feedback from the PCC office. They discussed police resources, anti-social behaviour, speeding and future liaison with the PCC and other local parishes. The meeting was very useful and the police will communicate with the parish council regarding any future planned action in the parish. Councillors resolved to add Police Focus Group to this priority.

119/11/2020 Planning: Councillors resolved to meet via Zoom, as required, rather than circulate information by post, to discuss planning applications in order to meet ABC consultation feedback timescales. Application details will be posted on social media. Councillors resolved to contact ABC for additional information on the following application:- LBC/2020/0041.

120/11/2020 Change to Council Bank Account: Councillors discussed changing the current Parish Council bank account arrangements to facilitate online payments. Councillors resolved to research alternatives and discuss this matter at the next meeting of the Parish Council on 15th December 2020.

121/11/2020 Upgrade of Streetlight Curthwaite Road End: Councillor Hunter raised the possibility of upgrading street light N0 13 at the junction where School Road meets Curthwaite Road . This is a very dark junction and would benefit from the taller light throwing more light into School Road to make crossing the road for school children, parents and residents safer. Highways to be asked to investigate and advise further on this. Councillors resolved to discuss this matter at the next meeting of the Parish Council on 15th December 2020.

122/11/2020 Training: Councillor Bowe showed a draft google sheet spreadsheet which she will circulate to Councillors and the clerk. This is a shared spreadsheet which can be populated to prioritise and track attendance at training events. Councillors resolved to update the spreadsheet to monitor training.

123/11/2020 Stonehouse Park Garden extension: Councillors considered the information submitted. Councillors resolved to contact the resident to advise that the land is not Parish Council land and although the Parish Council is aware it is not waste land, it is owned by the residents of Stonehouse Park and the Parish Council is not in a position to respond.

124/11/2020 Payments of Accounts: The Council resolved to authorise approval for the following payments

  • Clerks Salary October £420.00 (amount adjusted to repay overpayment of 20p in July salary which was paid by standing order in August)
  • HMRC October £105.20 (amount adjusted to pay additional 20p due in July but not paid by standing order in August)
  • Councillors to note that Clerks salary and HMRC payments to be paid by cheque in future to allow for salary/HMRC variations in accordance with PAYE.
  • Clerks expenses November £ 10.00
  • Tivoli Grounds maintenance September £510
  • Grass Cutting Tender advert in Cumberland News – £147.89 (reimbursement approved by Chair and made in October to Councillor McCreadie for payment to support timely placement of advert in local paper)
  • Training

-Councillors are requested to authorise the attendance of Councillors McCreadie and Barlow at CALC Code of Conduct Training on 25th November at a cost of £20 each £40.00 in total.

-Councillors are requested to authorise the attendance of Councillors Bowe and McCreadie at the CALC Finance for Councillors training on 2 February 2021 at a cost of £20.00 each £40 in total.

-Councillors are requested to authorise the Clerk to attend CALC budgeting training on 3rd December at a cost of £30 and CALC VAT training on 12th January 2021 at a cost of £30.

  • Grants – Sports and Recreation Committee £3000

125/11/2020 Accounts: The Council resolved to approve the financial statement for October 2020 and signed the accounts and accompanying bank statements.

The Council resolved to note the return of £262.50 from the Hall Committee from the last grant awarded to Thursby Toddler Group as the Toddler Group had folded.

The Council resolved to note receipt of the second payment of precept of £11641.66.

126/11/2020 Councillors’ reports and items for future agenda:

Councillors resolved that any additional items to be with the clerk by 5pm Friday 4th December 2020.

127/11/2020 Correspondence received and Circulated by the Clerk: Councillors noted the content.

Dates of Future Parish Surgeries – Councillors approved the date for the next telephone surgery to be held by the clerk on Wednesday 16th December 2020 10am to 11am

Date of the next Parish Council meeting – Councillors resolved the next meeting will be at 7.30pm on Tuesday 15th December 2020. Under current restrictions it is anticipated this will be a virtual meeting via Zoom.

The Parish Council would like to wish all Parishioners

a Merry Christmas and a Happy New Year.