THURSBY PARISH COUNCIL RISK ASSESMENT 2020-21

                                                                           
                                                                                 

Finance

                                                                               

Risk level

Hazard

Control

Resolution

Further action required

Action by

                                                                     

High

Adequacy of precept

Sound budgeting to underlie the annual precept.

Parish council to recieve monthly budget update information and detailed budgets in November

Existing procedure adequate

Clerk/Parish Council

                                                                     

High

Financial controls and records.

Adequate checks

Monthly bank reconciliation prepared by clerk, two signatories on cheques, internal and external audit. All financial obligations, and payments, to be resolved and clearly minuted.

Existing procedure adequate. Ifno clerk in post to be allocated to a Parish Councillor on a temporary basis.

Clerk/Parish Council

                                                                     

High

Non compliant with Transparancy Code Regulations

Information to be published on council website

Parish council to be notified when done

 

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Bus Shelters & Benches

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Provision of adequate insurance cover.

Ensure all risks are reviewed annually.

Insurance review to be undertaken annually – prior to policy renewal.

Insurance review undertaken May 2021. Asset register review 2021

Clerk/Parish Council

                                                                     

Medium

Vandalism

Arrange regular monitoring of sites

Clerk to inspect monthly when doing notice boards.

Ongoing Cllr to inspect if no clerk in post

Clerk/Parish Council

                                                                     

Medium

Decay and Vandalism of bench

Monthly inspections,annual inspection for decay

Clerk to inspect monthly when doing notice boards.

Ongoing Cllr to inspect if no clerk in post

Clerk/Parish Council

                                                                     

Medium

Stolen benches

Monthly inspection and annual check for Asset Register

Clerk to inspect monthly when doing notice boards and annually for Asset Register.

Ongoing Cllr to inspect if no clerk in post

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Village Green and Grass areas (owned by Parish Council) & Noticeboards

                                                                         

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Provision of adequate insurance cover

Carry out annual review to ensure appropriate insurance cover held

Public liability cover to be held for £10 million.

Cover levels reviewed May 2022

Clerk/Parish Council

                                                                     

High

Grass cutting

Ensure subject to tender bids, enforce conditions of contract and inspect contractors documentation.

Ensure all necessary documentation held

Re-appoint or re-tender January 2023

Clerk/Parish Council

                                                                     

High

Dog Fouling

Ensure appropriate signage in place, provide bins and enforce dog fouling laws

Liase closely with the Allerdale Borough Council Street Enforcement team

Clerk to contact Street Scene Officer to have regular walkabouts, and to consider enforcement training for members of the public.

Clerk/Parish Council

                                                                     

Medium

Inadequate maintenance of footpaths/lane

Define responsibility for areas and who responsible for maintenance.

Determine who responsible for each footpath.

Liase with Cumbria Highways

                                                                       

High

Poor Drainage

Define responsibility for drainage and provide for emergency work and periodic inspection.

Report to Highways

Folowing a review of the gullys in the parish council to liase with Highways area steward.

Clerk/Parish Council

                                                                     

Medium

Inadequate maintenance of trees and hedges

Ensure contracts in place for maintenance work and urgent repairs are in place

   

Clerk/Parish Council

                                                                     

Low

Falling of Notice Boards

Prevent from falling

Clerk to inspect monthly, annual assesment

                                                                         

Meduim

Paddocks Fence

Prevent from falling

 

Maintain repairs as necessary

                                                                       
                                                                                 
                                                                                 
                                                                                 

Computing

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Loss arising from theft/misappropriation

Allocate responsibility for security of equipment.

Ensure computer equipment is insured under the Parish Council Insurance.

 

Clerk/Parish Council

                                                                     

High

Crash of IT System

Ensure regular back-up of data & maintenance of equipment. Maintain effective anti-virus software.

All data backed up to one drive and anti-virus software installed.

Back-up to one drive daily and virus software installed and updated annually.

Clerk/Parish Council

                                                                     

High

Personal Injury

Ensure controls are in place to minimise risk of injury to officers.

Undertake risk assessment of working conditions and PAT electrical testing undertaken

Annual PAT electrical testing required

Clerk/Parish Council

                                                                     

High

                                                                               
                                                                                 

Council Property & Documents

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Loss of Assets

Maintain adequate Asset Register and ensure appropriate insurance cover is held.

Maintain Asset Register and ensure new additions are incorporated onto register and insurance cover.

Reviewed by council in 2022 September

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Provision of Website/Internet Access

                                                                           

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Virus Control

Purchase of anti-virus package

Package purchased annualy

 

Clerk/Parish Council

                                                                     

Employment of Staff

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Failure to comply with employment law

Issue contracts of employment to all employees and review annually.

Contract issued to Clerk as of May 2014.

 

Clerk/Parish Council

                                                                     
 

Use of own Vehicle for Council Business

Is Employees car insured for business use?

Car insured To July 2018

Check new clerk is insured

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Land

                                                                               

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Maintenance of land including grass cutting

Ensure service contracts signed. Maintain records of inspection to insure contract conditions have been met.

Ensure contracts signed and necessary documentation copies held on file.

Signed contract received Jan 2021

Clerk/Parish Council

                                                                     

High

Public/Personal Injury

Ensure all risks to public are minimised. Ensure the council holds adequate insurance cover.

Thursby PC holds £10 million public liability insurance.

Clerk obtained from ISS. Review Jan 2022

Clerk/Parish Council

                                                                     
                                                                                 

Sports Pavillion

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Inadequate representation on management committee

Arrange appointment of council representatives on Hall Committees.

To maintain representation on Sports and Rec committees.

To be done at Annual Meeting.

Clerk/Parish Council

                                                                     
                                                                                 

Village Signs

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Identification of signs belonging to Thursby PC

Determine location of signs and include on Asset Register

All signs to be included on Asset Register.

Signage for Jubilee field to be reviewed September 2021 for implementation of dog control Order.

Clerk/Parish Council

                                                                     
                                                                                 

Play Areas & Equipment

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Danger to users from inadequately maintained equipment

Carry out regular safety and maintenence inspections.

Allerdale Borough Council annual inspection(Apr).

Regular inspections carried out by Sports & Rec Committee

Clerk/Parish Council

                                                                     
                                                                                 

Risk Assessment

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Risk Assesment not undertaken by Clerk

Council to prepare a Risk Assessment and review it annually.

Annual Risk assessment to be undertaken.

Agenda item Sseptember 2021

Clerk/Parish Council