Agenda 21st July 2020

Clerk: Gillian Martin,

Email: thursbypc@gmail.com

Tel: 07923 983 473

Dear Councillor

You are summoned to attend the meeting of Thursby Parish Council to be held on

Tuesday 21st July 2020 from 7.30pm to 9.30pm in the below virtual meeting room to transact the business contained in the attached agenda.

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Yours sincerely

Gillian Martin

Clerk to Thursby Parish Council

Agenda

  1. Apologies – Clerk to receiveand noteapologies for absence
  • Declarations of Interest – Clerk to receive declarations by elected and co-opted members of interests in respect of items on the agenda.
  • Dispensations The clerk to report any requests received since the previous meeting for dispensations to speak and/ vote on any matter where a member has a disclosable pecuniary interest
  •  Minutes of previous meetings – Councillors are requested to authorise the Chair to sign the minutes as a true record of the meetings held on Tuesday 16th June 2020 and the Extraordinary General Meeting held on Tuesday 7th July 2020.
  • Progress Updates
  1. Playground Risk Assessment sent to Sports and Recreation Committee for action
    1. A copy of the Register of Electors for Thursby Parish Council requested from Allerdale Borough Council
    1. Clarification sought from CALC around section 137 grants
    1. Confirmation sent to CALC that Thursby Parish Council can meet the deadline for submission of accounts and audit documents and the exercise of public rights by 31st July 2020.
    1. Item put in the Throstle advertising a Parish Clerk Surgery by phone on 8th July 2020 between 10am and 11am
    1. Plan of Thursby Lights from ABC circulated to councillors
    1. VAT claim for refund has been submitted on behalf of Thursby Parish Council
    1. Contacted Borderlands broadband voucher scheme regarding application for funding
    1. Clerks Surgery took place by telephone on July 8th 2020. No calls were received from parish residents.
    1. Requested training for councillors from CALC to assist in responding to planning applications.
    1. PKF Littlejohn have advised notified that they have received and logged the Annual Governance and Accountability Return (AGAR) Part 3 for Thursby Parish Council and the AGAR is now in the queue for processing.
  • Chairs announcements – To receive any announcements
  • Public Participation – The chairman will adjourn the meeting to allow members of the public an opportunity to ask questions or raise matters of interest
  • County Council and Borough Councillors reports – For information
  • External Bodies Report – For information  
  1. 189/02/202 – Register of Disclosable Pecuniary Interest and Other Registerable Interests – request from ABC for all Councillors to complete new forms  (previously circulated by the Clerk)

Agenda Items 11 to 22 deferred from 17th March 2020 meeting. Councillors asked at 16th June 2020 virtual meeting for items to be brought forward to this meeting for discussion.

  1. 209/03/2020 Cumbria in Bloom Pride in Your Community Competition
  1. 211/03/2020 Climate Emergency Support
  1. 212/03/2020Surface Water Flooding
  1. 213/03/2020 North Allerdale Traffic Regulation Order
  1. 214/03/2020 CALC Development Courses
  1. 216/03/2020 Date of Annual Parish Meeting
  1. 220/03/2020 Environment Action plan
  1. 221/03/2020 The Great Cumbrian Litter Pick
  1. 222/03/2020 Support for the Local Electricity Bill
  • 193/02/2020 Working Together Service
  • 224/03/2020 Crosby Ravensworth Tree Group
  • 225/03/2020 Dog Poo Problem in Thursby Village
  • Finance Payments authorised under delegated authority – authorisation required by the full council (items a to t)
    • PAYE Invoice (AccountantCQ623)                                        £40.00
    • Clerks Expenses (CQ 624)                                                     £38.98
    • Clerks salary(CQ625)plus Standing Order form from

Cumberland Building Society to sign to set up future                           monthly payments                                                             £352.27                                  

  • HMRC (CQ626) plus Standing Order form from Cumberland

Building Society to sign to set up future monthly payments                                                                                                                 £88.00

  • Tivoli Grounds Maintenance   (CQ627)                                  £510.00
    • CALC Annual Subscription(CQ628)                                       £257.07
    • Clerks Expenses (CQ 629)                                                     £69.99
    • Clerks salary (SO)                                                                  £352.27
    • HMRC (SO)                                                                            £88.00
    • Annual Play Area Inspection                                                  £80.85
    • Tivoli Grounds maintenance (CQ630)                                   £510.00
    • Clerks expenses (CQ631)                                                      £13.50
    • Zurich Insurance (CQ632)                                                      £494.45
    • Internal Audit (Accountant CQ 634)                                       £50.00
    • Clerks salary (SO)                                                                  £352.27
    • HMRC (SO)                                                                            £88.00
    • PWLB Loan Repayment (SO 15 June)                                  £1653.60
    • Data Protection Registration   (SO 23 June)                          £35.00
    • Principles of Rodent Control (PH to attend)                           £115.00
    • Upgrade Zoom Package (£11.99x12reimburse WB)             £143.88                                                                                  
  • Payment of Accounts

Authorisation required for the following payments :-

  • Clerks salary (SO) £352.27
  • PAYE (SO) £88.00
  • Clerks Expenses £ £20.29
  • Tivoli Grounds Maintenance £510.00
  • CALC Clerk Induction Courses 4th and 25th February 2020 £60.00
  • Annual Play Area Inspection £80.85 previously approved under delegated authority however £67.20 charged as a standard assessment was carried out not including DDA, Play Value and Life expectancy assessments.
  • Accounts

Approval of Financial Statement as at 30th June 2020

  • Budget Planning Process – councillors to consider the budget planning process for the following financial year
  • Siting of Village Seat at Greenwood Close – councillors to be updated on the timescale for this work to be commenced
  • Signage at How End Junction – councillors to be updated on this request
  • Borderlands Voucher Scheme – Councillors to consider an application
  • Footway Lighting – Councillors to discuss the way forward including whether Thursby Parish Council will pay for footway lighting or do parishioners accept that if not pay then the lights will be turned off.
  • Royal College of Arts/Transport Planning Society –Councillors to discuss potential projects
  • Suspension of COVID 19 Support Working Group – councillors to be updated
  • Planning

OUT/2019/002 – Councillorsto consider a section 106 agreement

  • Councillor Training – Councillors to discusswhat aspects of trainingon responding to planning applications is required
  • Website compliance – Councillors to consider actions to ensure the website meets the governments accessibility regulations
  • Grant Applications Policy – Councillors requested to approve the revised policy July 2020.
  • Physical Council meetings – Councillors to discuss CALC guidance and whether to return to physical council meetings
  • Parish Hall re- opening – councillors to discuss way forward
  • Playground equipment re-opening – councillors to discuss way forward
  • Progress reports for information reflecting the priorities of the Community Led Plan: – 
  • Health and Wellbeing
  • Environment
  • Housing issues
  • Community amenities
  • Communications
  • Councillors’ reports and items for future agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.

  • Correspondence received and Circulated by the Clerk (a to t)
    • 24.06.2020 Responses from ABC circulated to councillors to questions raised in February 2020
    • 24.06.2020 Email from NALC asking for consideration and response on the national model member code of conduct
    • 24.06.2020 Email Briefing: Cumbria Coal Mine and the Cumbria MUD Patch
    • 24.06.2020 Policing News
    • 24.06.2020 COVID19 Update from Cumbria Police
    • 24.06.2020 Email from CALC on Electric Vehicle chargepoint webinar
    • 24.06.2020  Action for Health and Mental Health Provider Forum Bulletin
    • 24.06.2020 Publicising Kendal Town Clerk Job Advert through CALC
  1. 24.06.2020 From CALC16th June Significant update on community building opening advice
    1. 17.06.2020 Allerdale and Copeland joint newsletter
    1. 29.06.2020 Borderlands Voucher Scheme for Broadband
    1. 25.6.2020 Clarification on section 137 grant
    1. 30.6.2020 Invite to Parish Council Extraordinary General Meeting
    1. 1.7.2020 Template risk assessment for play areas
    1. 5.7.2020 COVID 19 update from Cumbria Police
    1. 13.07.2020 North Allerdale Proposals and Plans for consultation
    1. 13.07.2020 ACT News Update
    1. 13.07.2020 Action for Health and Mental Health Provider Forum Bulletin
    1. 13.07.2020 Additional info on Footway lighting with location plan
    1. 15.07.2020 CALC update on Web Accessibility Regulations
  • Date of the next Parish council meeting –  7.30pm 29th September 2020  

Virtual Meeting Protocol

Please ensure with any personal IT used, that your anti-virus software and computer has been updated fully as no liability will be accepted by the Council for any malicious acts/viruses etc. when using this third-party system. Telephone charges are dependent on your telephone contract (i.e. if you have inclusive minutes within your contract). Please note that Thursby Parish Council accept no responsibility or liability for any charges incurred by any attendee joining this call.

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