THURSBY PARISH COUNCIL

 

Clerk: Jeff Downham,

Email: thursbypc@gmail.com

Tel No 07795484126

 Thursby Parish Council meeting

Tuesday 20th February

2018

 

Minutes of meeting

 Council Members: Cllrs Wendy Bowe (Chair), Ray McCreadie, Peter Hunter, Chris Haig-Prothero, Tom Girdwood, Ken Peerless and Myra Armstrong.

 Cumbria County Council: Cllr Fairbairn

Allerdale Borough Councillor: Cllr Pat MacDonald

 Members of the public: None

 Parish Clerk: Jeff Downham

 191/2/18 – Apologies – Cllr Fairbairn (CCC)

 192/2/18 – Declaration of interests – None

 193/2/18 – Dispensations – None

194/2/18 – Minutes of previous meeting – The minutes of the meeting of the 16th January 2018 were discussed and the council resolved to sign them as being a true record of the meeting.

 195/2/18 – Chairs announcements – The next Allerdale CALC meeting will take place at Allerdale House 7pm on Thursday 22nd March.

196/2/18 – Public participation: – The following issues were raised by councillors, the number of pot holes on Low Road, dog fouling on Matty Lonning, Curthwaite Road, School Road and Church Lane. The road sign at the Paddocks still not be repaired, issues of flooding on Shawk Crescent and lack of signage to the Jubilee Field. The council resolved to put dog fouling on the next council agenda, to report the pot holes on Low Road, and the Paddocks sign again and to contact the sports and recreation to discuss signage to the sports field.

 197/2/18 – Reports from: –

Cumbria County Council – No report

Allerdale Borough Council – Cllr MacDonald reported that no further progress had been made regarding the future of streetlighting in Allerdale, she asked whether there were any further issues regarding re-cycling and was informed by councillors that there were not.

198/2/18 – Community Governance review – Following a discussion about the benefits of having such a review councillors voted 1 in favour of the review, 5 against and one abstention. The council resolved to report this back to Allerdale BC.

199/2/18 – The Paddocks fence repairs – Following an email consultation with councillor’s work was approved to have the repairs carried out, to avoid any more damage being caused in any high winds.

 200/2/18 – Maintenance issues in the parish – Councillors discussed several areas in then parish that would benefit form some form of maintenance and resolved to have the environmental group of the Community Led Plan report back on any suggestions at a future council meeting.

201/2/18 – Community speed watch update – The speed watch group have carried out two surveys on the 28th and 31st January. On each occasion several vehicles were monitored exceeding the speed limit and details of those vehicles have been reported to the police for follow up letters. Further surveys are planned for the coming months.

 202/2/18 – Joint police/parish council meeting 13th February update – Councillors were updated by the police of 9 incidents in the last 3 months which were all motoring related. Issues relating to speeding on Curthwaite Road, enforcement of the restricted access onto Matty Lonning and the difficulty in accessing the crime and traffic data from the police website were discussed, the police agreed to give these matters some attention.  

Following on from this meeting members of the parish council met with a member of the Casualty Reduction and Safer Highways group to discuss several road safety issues in the village, with action promised on a speed reduction initiative for Curthwaite Road, and measures to try and reduce the breaching of the restricted access onto Matty Lonning.

A further meeting date was agreed for the 25th April in Thursby Parish Hall for the next joint police parish councils meeting.

203/2/18 – Streetlighting review – Several areas of the village where lighting could be improved were discussed with an acknowledgement that neither Cumbria County Council nor Allerdale Borough Council have budgets to install additional streetlighting. Councillors resolved to enquire with CCC what arrangements were put in place to allow the streetlighting to the new St Andrews View development.

 204/2/18 – Rt Hon Sue Wayman coffee morning – Councillors Bowe and Peerless agreed to attend the coffee morning on behalf of the parish council and report back on the issues raised.

205/2/18 – Thursby School Easter Saturday fun day – Following an email conversation councillors raised no objections to this event taking place on Thursby village green, providing the necessary public liability and health and safety arrangements were in place. The committee have been asked for future events if more notice could be given to the council.

206/2/18 – Council accounts signatures – Councillors resolved to remove past councillor David Pattinson from the list of certified signatories, and to update the agreed councillor signatories as being: –

Wendy Bowe

Kenneth Mathew Peerless

Myra Armstrong

Peter Hunter

Raymond McCreadie

207/2/18 – Clerks report on actions not covered on the agenda

Actions from previous meeting: –

173/1/18 – Reported footpaths on Matty Lonning to CCC

176/1/18 – Four grit bins purchased.

178/1/18 – Completed feedback on the Allerdale Local Plan Part 2

179/1/18 – Arranged for guttering to Thursby bus shelter and removal of old shelter at Nealhouse.

Clerks update: –

Following contact with the newly appointed auditors regarding the revised arrangements for the annual audit and explained Thursby’s exceeding the expenditure of £25,000 for this financial year, the limit to which councils change from a small authority with neither income or expenditure exceeding £25,000, to a larger authority with neither income or expenditure exceeding £250,000.

It was explained that Thursby PC’s income is under the £25,000 limit, however with invoices for two projects that should have been paid in the previous financial year, not coming in until this year’s expenditure, the expenditure limit of £25,000 will be exceeded for this year.

It was explained that there are no exceptions to the income expenditure limits, and Thursby PC will not be able to exempt itself from the full audit thereby incurring a fee of £240.

Obtained from CCC is a more detailed set of maps for the identification of gully’s in the parish, each gully is identified by a number enabling specific blocked gully’s to be reported the County Council, I will bring copies to the meeting.

Attended one session at the hall with one member of the public attending to raise issues regarding blocked gullies on Greenwood Close, and flooding on Shawk Crescent, both matters reported to CCC.

The bus shelter at the Crofton junction on the A596 has now been re-built and the replacement of the bus stop sign by the county council is still awaited.

Responded to103 emails.

208/2/18 –  Progress reports for information: –

Community led plan – Final changes are being made to the plan which should be complete by the next council meeting. The community planning group has agreed that a summary of the action plan be produced and circulated with the Throstle, with a PDF of the full document available on the council website, and hard copies available in the Parish Hall. A discussion was had regarding how a social media copy could be accessed with a suggestion that CALC be consulted on a parish council social media policy.

 St Andrews view development – Vehicles using Matty Lonning & the Village as a short cut to the A595:

The situation has worsened over the last few weeks as more residents move into St Andrews View and are using Matty Lonning as a short cut to the Thursby roundabout.
Police have been informed and are monitoring the situation.
Traffic surveys are planned over the next couple of weeks and the Speed Indicator Device has been placed next to the Parish Hall.

A short survey has been carried out to show the amount of use of Matty Lonning as a short cut from the development at a peak time, with the results showing that not as many vehicles were using this route as was feared.

Dust issues.  Blue mesh and the silica covering is still in-situ and functioning. Has become an issue again over the last few weeks as the building work edges closer to the boundary of the properties on Matty Lonning.

Re-routing of the new footpath / Lighting at the top of Matty Lonning.

    • The entrance sign to the village still to be reinstated (new one) along with the furniture (planters) for the flower beds.
    • The street lighting has been completed.
    • Removal of Electricity poles. Overhead lines have now been removed from the development together with one pole at the rear of the Parish Hall. Story Homes have done some levelling will be completed in the spring.

New notice board for St Andrew’s View site – ordered, no firm date, fitting TBC

Housing Stock Scorecard – updated early December

    • Properties occupied – 20
    • Properties completed- 22
    • Properties reserved & sold 41

Affordable housing units:

Discounted properties – Four discounted for sale properties have been reserved / sold.

Rental properties – Thirteen properties (a) nine 2 bed, 3 persons houses (b) four 3 bed, 5 persons houses with Castles & Coasts Housing Association (CCHA)

CCHA have advised that the lettings process has gone very well, there have been a steady stream of applicants who have been able to successfully prove their local connection to the village, and/or surrounding parishes.

The first 2 houses, (Nos. 14 & 16 Bouch Way), were handed over to CCHA as scheduled on 26/1/2018, with the final 2 scheduled for handover on 23/2/2018

The first 4 properties were advertised on 4/1/2018, then the remaining 2 on 21/1/2018 and the final 1 property on 1/2/2018.  From the first advert, CCHA were able to match 2 local Thursby applicants.  One of the applicants signed the tenancy agreement on 1/2/2018, with the tenancy commencing on Monday 5/2/2018.  The second tenancy was signed on 9/2/2018, with that tenancy commencing on 12/2/2018.

The status of the 3rd & 4th of the properties, (15 & 17 Bouch Way), are that one is matched to a local applicant, with a view to signing up the tenancy just after the hand-over date, and the applicant for the final property is matched and we are awaiting further information to be supplied by the applicant.  Assuming all is well, we should sign the final tenancy around the same time, probably on Friday 2nd March.

 

Prior to the occupancy of the 20th dwelling a contribution of £13,427 to be paid to Allerdale BC for play equipment. The 20th occupancy has been reached and the first payment has been made by Story Homes to Allerdale Council.
Prior to the occupancy of the 30th dwelling a contribution of £223,791 to be paid to Cumbria CC for classroom, Thursby school have confirmed that they are in discussions with the local authority regarding the provision of a new classroom.
Prior to the occupancy of the 60th dwelling a contribution of £71,250 to be paid to Cumbria CC for secondary school’s transport.

 Thursby Parish Hall – The committee met on the 19th February and have now agreed to fix future meetings on the 3rd Monday of each month. The work to achieve Hallmark 2 is almost complete and the job description for the hall caretaker almost complete. It is intended that the position will be advertised in the Throstle and the Cumberland news. Finances are stable.

Thursby School – Cllrs peerless stated that he had met the new headmistress and introduced himself as the contact with the parish council. They had discussed the funding from Story Homes regarding the new classroom build. Cllr Peerless informed the head that a community lead plan was being finalised and one of the issues raised would be traffic and parking around the school.

Broadband – Issue of broadband speeds were being raised with a report from a recent Open Reach check of the lines that it was unlikely that speeds of any more than 40 would be possible. Residents were encouraged to report to their service providers if they were not getting the speeds they were paying for.

Sports and Recreation – A working party was being assembled to do some tidying upon the playing fields for 1pm on Sunday 25th February.

209/2/18 –  Planning applications

 Received: – 2/2018/0035 – Nealhouse Farm, Nealhouse – remove timber framed shed and replace with steel one, change use of single storey building for office space. – No council objections

HOU/2018/0010 – Somerfeld House, Bank End, Thursby – demolition of conservatory and proposed two extensions and alterations. – No council objections.

 Decision Notices: – None

210/2/18 – Payments of Accounts

The following payments were authorised by the council: –

  • Clerk’s salary – (Standing Order) – £359.10
  • PAYE – (Standing Order) – £89.80
  • Clerks expenses – £78.50
  • Removal of shelter/Nealhouse, fit guttering to Thursby shelter – £420.00
  • Grit bins – £427.20
  • Paddocks fence repair – £150.00
  • Parish Hall room hire £12.00

 

211/2/18 – Accounts

The financial statement as at 31st January 2018 was agreed and signed by the council chair.

 

222/2/18 – Future agenda items – A595 Safety Study report, dog fouling and councillor training plan

 

 

Date of next meeting – Tuesday 13th March 2018 –  7.30 Thursby Parish Hall