THURSBY PARISH COUNCIL

Clerk: Jeff Downham,

Email: thursbypc@gmail.com

Tel No 07795484126 

Thursby Parish Council meeting

Tuesday 17th October

2017

 Minutes of meeting

Council Members: Cllrs Wendy Bowe (Chair), Ray McCreadie, Ken Peerless, Chris Haig-Prothero.

Cumbria County Council:

Allerdale Borough Councillor: 

Members of the public: one

Parish Clerk: Jeff Downham

102/10/17 – Apologies – Cllrs Tom Girdwood, David Pattinson, Peter Hunter, Myra Armstrong and John Robson. County Councillor Duncan Fairbairn and Allerdale Councillor Pat MacDonald

103/10/17 – Declaration of interests – Cllr Bowe on the sports and recreation.

104/10/17 – Dispensations – None

105/10/17 – Minutes of previous meeting – The minutes of the meeting of the 19th September 2017 were discussed and the council resolved to sign them as being a true record of the meeting.

106/10/17 – Chairs announcements – None

107/10/17 – Public participation: – The condition of the bus shelter roof next to the Ship Inn was raised with it being reported that the shelter was raining in and part of the roof was coming loose from the inside. The council resolved in view of the urgency of the problem that arrangements be made for the shelter roof to be repaired. Speeding vehicles on Low road was raised, an increase in dog fouling in the village was also raised and this matter had been reported to the street scene officer for Allerdale, who was to look at installing additional waste bins in the village. Raised manhole covers on Greenwood Close had been reported to United Utilities and CCC.

108/10/17 – Reports from: -

Cumbria County Council – No report

Allerdale Borough Council– No report.

109/10/17 – Community Speed watch scheme – Following circulation of the dates for the training the council resolved to accept the date of 16th December and to ensure 6 councillors/members of the public be present for the training.

110/10/17 – Grass cutting contract – The details of the contract for 2018-2020 were discussed by councillors and the council resolved to amend the existing contract to include the grass verge on Matty Lonning from the roundabout end to Yew Tree Lane.

111/10/17 – Gully identification – This matter was postponed until the next meeting with a request be made to Cllr Fairbairn for an additional map of the area.

112/10/17 – Additional street signage – Following discussion by the council it was resolved that additional signs be purchased to the school, and the Jubilee field, and these be added to the three new signs at either end of Matty Lonning and opposite the Ship Inn.

113/10/17 – Councillor training – The Cumbria Association of Local Councils training programme be circulated to all councillors.

114/10/17 – Police attendance at council meetings – The issue of police attendance at council meetings had been discussed at the recent joint Allerdale councils meeting in September. It had been agreed at that meeting that the new police Inspector for Allerdale be invited to that meeting to discuss how councils could be better informed of police matters in local council areas. The council to resolved to await a report from that meeting before pursuing it further.

115/10/17 – Thursby sewage outlet – Councillors discussed the recent discharge into Matty Beck and resolved to have an enquiry made with United Utilities to see what measures had been put in place to see this does not happen again.

116/10/17 – Traffic Regulation Order – Low Winnow lay-by – Councillors resolved to support the County Council proposal to withdraw the exemption to the two-hour parking restriction for catering vehicles. 

117/10/17 – Clerks report on actions not covered on the agenda –

A909/9/17 – Future weekend dates for the community speed watch obtained and circulated to councillors.

Clerks update: -

Contacted CCC bus infrastructure officer re Nealhouse bus shelter, current position being that a response is still awaited from Connect Roads.

Reported damaged marker post outside Crofton Hall to CCC

Reported sewage discharge form water treatment works to United Utilities, and to the Environment Agency.

Contacted United Utilities regarding raised manhole covers on Greenwood Close.

2 parish hall surgeries, 4 members of the public called, only issue highlighted was the raised manhole covers on Greenwood Close.

118/10/17 –  Progress reports for information: -

Community led plan – Cllr Bowe circulated to the council the revised draft community plan, and identified the actions required to move the plan forward. It was agreed that a meeting be held to discuss the final draft, and to extend invites to that meeting of the relevant agencies/ organisations who would be expected to assist with the implementation of the plan.

St Andrews view development –

Potential for dirty water leaking into Matty Beck. The sewage leak was escalated to the waste water agency and they determined that the discharge was from the Thursby treatment works. This needs to be followed through with relevant parties to ensure it does not happen again.

Flood defences. The SUDS pond will not flood the site it is designed to attenuate the surface water and discharge the water under controlled conditions. From a safety aspect we have completed a risk assessment with recommendation against British Standards and will apply them once that area of the site is accessible by the public.

Site working times are being breached. On a number of occasions, the road sweeper has been working after the agreed site finishing time to the annoyance of the people in the houses adjacent to Matty Lonning. Story Homes were contacted and we were advised that the road sweeper was allowed late to site as he had been delayed. The site manager made the decisions based upon the condition of the roads versus the time of day and it then being the weekend. Story Homes have apologised if this caused any disruption. Monitor performance over the next few months.

Re-routing of the new footpath at the top of Matty Lonning.  Work on the footpath is nearly completed. The landscaping near to the path had to be redone to the correct standard. Story Homes to supply and erect new “Matty Lonning” sign at the top of Matty Lonning together with a new grit bin. Story Homes will also re-position the dog waste bin to path side of Low Road. Work to be completed by the end of October.

New notice board for St Andrew’s View site – Story Homes have confirmed that they will install a notice board in an appropriate location on St Andrews View development.  Work will be carried out once the footpath is completed and opened up to site. Story Homes will also re-instate the village entrance signs and associated furniture.

Removal of Electricity poles. Overhead lines have now been removed from the development together with one pole at the rear of the Parish Hall. Story Homes landscaper will address the levelling of the ground during October (weather permitting). This will include removing the metal spike.

Story Homes advertising of St Andrews View.  Rightmove street view for St Andrews View it is still named as “Matty Lonning”.   Story Homes have updated the reference; however, it would appear to default back to the original postcode every time Google opens. Story Homes have moved Street-View to Low Road.

Site debris found on footpath from Thursby Church to Crofton next to the sewerage connection point for St Andrews View.  Debris cleared next day by site team.  Story Homes have instigated an external review of the site as part of the project team meetings so that Housing Stock Scorecard – updated as at Friday 13th October 2017:

    • Properties occupied              5
    • Properties completed            9
    • Properties reserved & sold – 16 two of which are “Discount for Sale”, 14

Affordable housing units:

  • Discounted properties – Four discounted for sale properties will be available between November & December 2017.
  • Rental properties – Thirteen properties (a) nine 2 bed, 3 persons houses (b) four 3 bed, 5 persons houses.
    Ten Rental properties reserved by Castles & Coasts Housing Association (CCHA) will be available from January to March 2018  now CCHA have reported that no one has applied for the properties.  They have had a couple of enquires and have advised them to register with the Cumbria Choice Based Lettings where the properties will be advertised approximately two months before completion.

Section 106 Housing agreement

  • Prior to the occupancy of the 20th dwelling a contribution of £13,427 to Allerdale BC for play equipment – believed to be March 18
    Prior to the occupancy of the 30th dwelling a contribution of £223,791 to Cumbria CC for classroom – believed to be June 18
    The council resolved to invite representatives of Story Homes to the next meeting, and to extend an invite to members of the public who may want to attend, and to ask  them to submit questions to the clerk on matters they would want raised, and to monitor the situation regarding the funding for play equipment and additional school classroom. 

Thursby Parish Hall – The hall committee had met on the 11th October with still no volunteer for the Arts Out West programme, the committee were actively looking at drawing up a role specification for a caretaker, with volunteer’s now booking their time to help furnish that job specification.

Thursby School – The school head teacher was now full time at her new school and the vacancy had now been advertised. Following contact from the council as to whether signage to the school would be supported, the school were delighted that the council had included  them in this project.

119/10/17 –  Planning applications Received: -

Received: – 2/2017/0488 – The erection of a steel portal framed building to cover existing yard – Parton Hall, Parton, Wigton – No objections

Decision Notices: – None

120/10/17 – Payments of Accounts

The following payments were authorised by the council: -

  • Clerk’s salary – (Standing Order) – £359.10
  • PAYE – (Standing Order) – £89.80
  • ISS – £468.46
  • Clerks expenses – £85.22

Grants: -

  • Thursby Throstle – £480
  • Sports and Recreation – £500
  • St Andrews PCC – £400
  • Crofton Social Club – £170
  • Great North Air Ambulance – £50
  • Citizens advice – £50
  • Thursby mother and toddle group – £350
  • Royal British Legion – £50

 

 

121/10/17 – Accounts

The financial statement as at 30th September 2017 was agreed and signed by the council chair.

 

122/10/17 – Councillors reports and future agenda items–

 

Date of next meeting – Tuesday 21st November 2017 –  7.30 Thursby Parish Hall