Archive for the ‘Parish Council’ Category

Thursby Parish Council

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN (EXEMPT AUTHORITY)

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE NOTES
1. Date of announcement_4/9/2019_(a)

2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR). The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review.

Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2021, these documents will be available on reasonable notice by application to:

(b) Allan Dawes Clerk/RFO__

_Hillcrest,

Cannon Field,

Roadhead,

Carlisle,

Cumbria,

CA6 6NB

01697 748788

commencing on (c) __Sunday 5 September 2021 _______________________

and ending on (d) ___Saturday 16 October 2021 ________________________

3. Local government electors and their representatives also have:

  • The opportunity to question the appointed auditor about the accounting records; and
  • The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the auditor. The appointed auditor is:

PKF Littlejohn LLP (Ref: SBA Team)

15 Westferry Circus

Canary Wharf

London E14 4HD

(sba@pkf-l.com)

5. This announcement is made by (e) ______Allan Dawes Clerk/RFO ___________________________

(a) Insert date of placing of the notice which must be not less than 1 day before the date in (c) below

(b) Insert name, position and address/telephone number/ email address, as appropriate, of the Clerk or other person to which any person may apply to inspect the accounts

(c) Insert date, which must be at least 1 day after the date of announcement in (a) above and at least 30 working days before the date appointed in (d) below

(d) The inspection period between (c) and (d) must be 30 working days inclusive and must include the first 10 working days of July.

(e) Insert name and position of person placing the notice – this person must be the responsible financial officer for the smaller authority

THURSBY PARISH COUNCIL

Clerk: Gillian Martin,

Email: thursbypc@gmail.com

Tel No 07923 983 473

Thursby Parish Council meeting

Tuesday 17th November 2020

Minutes of meeting

Council Members: Councillors Wendy Bowe (Chair), Chris Haig-Prothero, Ray McCreadie, Helen Barlow, Mike Rorke, Peter Hunter, Myra Armstrong

Cumbria County Council: Councillor Johnson joined the meeting at 7.40pm

Allerdale Borough Council: Councillor Vaughan Hodgson

Members of the public: None

Parish Clerk: Gillian Martin

106/11/2020 Apologies: None

107/112020 Declaration of Interests: None declared

108/11/2020 Dispensations: None

109/11/2020 Minutes of previous meetings: The minutes of the meeting on 20th October 2020 were discussed and Councillors made one amendment after item 102/10/2020 to remove the sentence Councillor Haig-Prothero left the meeting as the Councillor had attended the whole meeting.

The council then resolved to sign them as being a true record of the meeting.

110/11/2020 Progress updates: The clerk outlined actions taken since previous meeting and updated councillors that St Andrews Church have cut back the larger overhanging branches in the area of consecrated ground and some smaller branches bordering the churchyard on Matty Lonning. Councillors resolved to thank the Church.

Councillors noted feedback from Highways that the trees overhanging Low Road were a matter for private owners and Councillors resolved to write to residents requesting the trees be trimmed.

Councillor Hodgson provided alternative contact details for Wigton Baths and Councillors resolved to forward details of the Grant Policy.

111/11/2020 Chairs announcements:

  1. The Office of National Statistics have advised that the 2021 Census will take place on 21st March 2021. Further details are available here https://census.gov.uk/Digital_Ready_CHE1-2021_v4-0_280820.pdf Various job opportunities are available to support this. Further details are available here https://www.censusjobs.co.uk/
  2. Action With Communities in Cumbria (ACT) have advised that 16 to 22 November 2020 is Village Hall Safeguarding Week. Councillors resolved that Councillor Barlow would represent the Council at the Community Buildings event by Zoom on Saturday 21st November covering safeguarding.
  3. Cumbria County Council have advised that there is a link on their website called Ways to Welfare which provides lots of information about the support that is available to people in Cumbria. Further details are available here https://www.cumbria.gov.uk/welfare/default.asp or call the County Council Support Helpline on 0800 783 1966 (Monday to Thursday 9am to 5pm, Friday 9am to 4.30pm)

112/11/2020 Public participation: None raised at the meeting however via text a resident had raised concerns about children gathering together around a bus stop in Thursby and near the defibrillator in the village. In lockdown children should not be congregating. Councillors noted that the police have said there will be a higher police presence in the village.

Councillor Mike Johnson joined the meeting.

A resident had raised concerns via telephone and email querying who was responsible for cutting the grass at the entrance to Stonehouse Park in Thursby and a resident had raised with Councillor Johnson a request that land at Stonehouse Park be transferred to the Parish Council and maintained. Councillors resolved to advise the resident that if Stonehouse Park Trustees sign over the land to Thursby Parish Council the Parish Council will maintain the area and cut the grass. If the Trustees retain ownership of the land the Parish Council cannot touch it.

113/11/2020 County Council and Borough Councillors reports: Councillor Johnson commended the Parish Council for the recent meeting that had taken place with a representative from Highways. Highways had found the contact particularly useful and Councillor Johnson advised he will follow up on the matters raised in the list that had been circulated identifying local issues. He advised he was working with an Assistant Director about the lighting issue at the southern area of Thursby village. He updated that currently libraries were closed and council buildings were mainly closed, as staff were working remotely where possible. He advised that he would chase up a response from highways regarding removal of traffic survey plates and also the completion of the work to paint white lines on the road in Thursby. Councillor Johnson confirmed the County Council had submitted a one unitary authority response to the Secretary of State. He confirmed he would take forward the issues raised about blocked gullies on the Thursby roundabout and the hedge and bracken at the base of the hedge in the same area. Councillor Mike Johnston was asked to arrange for the self-seeded saplings and bushes growing between Thursby roundabout and the end of the Methodists Church hedge to be removed/cut back. When approaching the village from Great Orton Road or from the A595, the Thursby sign, the 30mph sign or the defibrillator location sign cannot be seen. Cutting these back may help to alleviate the speeding vehicles entering the village.

Councillor Hodgson confirmed that ABC will be submitting information to the Secretary of State relating to local government reform. He reiterated the details about paid job opportunities linked to the 2021 census. Councillor Hodgson advised that ABC had submitted a response challenging aspect of the Planning White Paper and local democracy. He advised that businesses responding to Covid by going online could contact him to access advice and training. Councillor Hodgson confirmed the retracting of the decision that Thursby Parish Council would be responsible for street lighting energy costs. He confirmed he would contact highways to investigate the issue of broken tarmac/broken pavement previously reported to ABC by a resident in Matty Lonning/Westhaven.

Councillor Johnson and Councillor Hodgson left the meeting.

114/11/2020 External Bodies Report: Councillors noted the information circulated.

07/09/2020 Co-option of Councillors: Councillors considered the information submitted and unanimously voted to contact Tinna-Marie Belsham-Noons to co-opt her to the office of Councillor to Thursby Parish Council.

115/11/2020 Grants: Councillors unanimously resolved to approve the application from Thursby Throstle for a grant of £500. Councillors unanimously resolved to make a donation of £400 to St Andrews Church, Thursby.

116/11/2020 Grass Cutting Contract: Councillors agreed to reorder the meeting agenda to take item 13. Councillors resolved to discuss this matter at the next meeting of the Parish Council on 15th December 2020.

The meeting returned to the agenda order.

117/11/2020 Budget Planning Process: Councillors unanimously approved the budget for the next financial year 2021/2022.

118/11/2020 Reports Reflecting the Priorities of the Community Led Plan:

  • Health and Wellbeing – Councillor Barlow agreed to take the lead on this priority with Councillor McCreadie and Councillor Bowe. Councillor Barlow provided the following information about Covid cases in Cumbria – week ending 16 October 722 cases, week ending 23 October 875 cases, week ending 30 October 960 cases, week ending 6 November 999 cases. With the increase in cases, parishioners to be extra vigilant. Cumbria County Council had reopened the support helpline due to lockdown County Council Support Helpline 0800 783 1966 (Monday to Thursday 9am to 5pm, Friday 9am to 4.30pm)

Councillors resolved to move Sports and Recreation to Community Amenities priority and Councillor Bowe will amend and re-issue the plan as a draft for discussion at the next parish council meeting.

  • Environment – Councillor Rorke agreed to take the lead on this priority with Councillor Haig-Prothero, Councillor Hunter and Councillor Armstrong. Councillor Rorke advised that he had had a very productive meeting with the highways representative who was very helpful. An update on the issues raised had been circulated to Councillors and Councillor Rorke would continue to work to resolve the matters raised. Councillors resolved to add water issues to this priority.
  • Housing – Councillor McCreadie agreed to take the lead on this priority with Councillor Rorke, Councillor Hunter, Councillor Barlow and potentially Councillor Belsham-Noons. Councillor McCreadie confirmed that he had received and distributed feedback from Story Homes following the meeting with council representatives on Thursday 15th October 2020 (1) Q&As – Story Home have provided a response to some of the major issues discussed. Councillor McCreadie advised that he will liaise with Story Homes regarding the scope of the traffic survey requirements at the junction of Low Road with the A595 (2) Draft public consultation letter. Councillors resolved to send comments to Councillor McCreadie by 24th November (3) St Andrews View Hedge – Story Homes confirmed the hedge had been cut, however, the question of ownership has still to be resolved.
  • Community amenities – Councillor Hunter agreed to take the lead on this priority with Councillor Armstrong, Councillor Bowe and Councillor Haig-Prothero. Councillor Armstrong advised that the Head at Thursby School had invited the Police to school and they had made a presentation to the pupils. There had been one case of coronavirus in school. Cumbria County Council public health had approved how the matter had been handled by the school. School attendance is above national average. Parents must wear facemasks on site and compliance is good. Free school meals are provided to pupils in and out of school. 111 pupils on roll with 5 in nursery where there are spaces. Councillor Bowe advised that the Sports and Recreation Committee had been successful in a grant application which would enable them to upgrade the ball court.
  • Communications – Councillor Bowe to take the lead on this priority with Councillor McCreadie, Councillor Rorke and potentially Councillor Belsham-Noons. Councillors Rorke and McCreadie attended a Zoom Police Focus Group with the Police and Crime Commissioner (PCC) on Thursday 12th November. Councillor McCreadie confirmed that he had received and distributed feedback from the PCC office. They discussed police resources, anti-social behaviour, speeding and future liaison with the PCC and other local parishes. The meeting was very useful and the police will communicate with the parish council regarding any future planned action in the parish. Councillors resolved to add Police Focus Group to this priority.

119/11/2020 Planning: Councillors resolved to meet via Zoom, as required, rather than circulate information by post, to discuss planning applications in order to meet ABC consultation feedback timescales. Application details will be posted on social media. Councillors resolved to contact ABC for additional information on the following application:- LBC/2020/0041.

120/11/2020 Change to Council Bank Account: Councillors discussed changing the current Parish Council bank account arrangements to facilitate online payments. Councillors resolved to research alternatives and discuss this matter at the next meeting of the Parish Council on 15th December 2020.

121/11/2020 Upgrade of Streetlight Curthwaite Road End: Councillor Hunter raised the possibility of upgrading street light N0 13 at the junction where School Road meets Curthwaite Road . This is a very dark junction and would benefit from the taller light throwing more light into School Road to make crossing the road for school children, parents and residents safer. Highways to be asked to investigate and advise further on this. Councillors resolved to discuss this matter at the next meeting of the Parish Council on 15th December 2020.

122/11/2020 Training: Councillor Bowe showed a draft google sheet spreadsheet which she will circulate to Councillors and the clerk. This is a shared spreadsheet which can be populated to prioritise and track attendance at training events. Councillors resolved to update the spreadsheet to monitor training.

123/11/2020 Stonehouse Park Garden extension: Councillors considered the information submitted. Councillors resolved to contact the resident to advise that the land is not Parish Council land and although the Parish Council is aware it is not waste land, it is owned by the residents of Stonehouse Park and the Parish Council is not in a position to respond.

124/11/2020 Payments of Accounts: The Council resolved to authorise approval for the following payments

  • Clerks Salary October £420.00 (amount adjusted to repay overpayment of 20p in July salary which was paid by standing order in August)
  • HMRC October £105.20 (amount adjusted to pay additional 20p due in July but not paid by standing order in August)
  • Councillors to note that Clerks salary and HMRC payments to be paid by cheque in future to allow for salary/HMRC variations in accordance with PAYE.
  • Clerks expenses November £ 10.00
  • Tivoli Grounds maintenance September £510
  • Grass Cutting Tender advert in Cumberland News – £147.89 (reimbursement approved by Chair and made in October to Councillor McCreadie for payment to support timely placement of advert in local paper)
  • Training

-Councillors are requested to authorise the attendance of Councillors McCreadie and Barlow at CALC Code of Conduct Training on 25th November at a cost of £20 each £40.00 in total.

-Councillors are requested to authorise the attendance of Councillors Bowe and McCreadie at the CALC Finance for Councillors training on 2 February 2021 at a cost of £20.00 each £40 in total.

-Councillors are requested to authorise the Clerk to attend CALC budgeting training on 3rd December at a cost of £30 and CALC VAT training on 12th January 2021 at a cost of £30.

  • Grants – Sports and Recreation Committee £3000

125/11/2020 Accounts: The Council resolved to approve the financial statement for October 2020 and signed the accounts and accompanying bank statements.

The Council resolved to note the return of £262.50 from the Hall Committee from the last grant awarded to Thursby Toddler Group as the Toddler Group had folded.

The Council resolved to note receipt of the second payment of precept of £11641.66.

126/11/2020 Councillors’ reports and items for future agenda:

Councillors resolved that any additional items to be with the clerk by 5pm Friday 4th December 2020.

127/11/2020 Correspondence received and Circulated by the Clerk: Councillors noted the content.

Dates of Future Parish Surgeries – Councillors approved the date for the next telephone surgery to be held by the clerk on Wednesday 16th December 2020 10am to 11am

Date of the next Parish Council meeting – Councillors resolved the next meeting will be at 7.30pm on Tuesday 15th December 2020. Under current restrictions it is anticipated this will be a virtual meeting via Zoom.

The Parish Council would like to wish all Parishioners

a Merry Christmas and a Happy New Year.

Thursby Parish Council Asset Register 2020

Ref Number Description Location of asset Date Acquired Value Disposal/Discharge
1 Village Green& Path CU25944 08.02.2010 £1
2 Jubilee Field CU252945 21.10.1976 £3,875
3 Footpath beside garage Thursby Village Before 2010 £1
4 Parish Hall, Matty Lonning CU252943 24.02.1964 £1
5 Land at rear of Parish Hall

Car Park,

CU252943 09.10.1971 £200
6 Bus Shelter, North of Village Green Thursby Village Before 2010 £1
7 Bus Shelter, Ship Inn Thursby Village Before 2010 £1
8 Bus Shelter, Neal House Nealhouse Junction

A595

Nov 2017 £2400
9 Bus Shelter, Shaw Wood Road Opposite Crofton junction A596 01.09.1958 £1
10 Bus Shelter, Micklethwaite A596 Micklethwaite 30.11.1965 £1
11 Grit Bins, Noticeboard area Thursby Village 2007 £250
12 Grit bins Crofton Arch A595 Crofton Arch 2006 £250
13 Grit Bins, Shaw Wood, Crofton entrance A596 2006 £250
14 Grit Bins, Stonehouse Park, Entrance to Stonehouse Park, Thursby village 2006 £250
15 Grit Bins, Curthwaite Road, Near School Rd, Thursby Village 2005 £250
16 Grit Bins, School Road, Thursby Village 2010 £250
17 Grit Bins, How End Farm, A595 How End 2005 £250
18 Notice boards (3)Information board Thursby Village Green 2007 £1,623
19 Grit bin Crofton Social centre Crofton Estate 2007 £250
20 Noticeboard-Crofton Crofton Community Centre 2007 £550
21 Noticeboard- Nealhouse Nealhouse Village 2007 £550
22 Notice board St Andrews View Entrance to St Andrews View 2018 250
23 Wooden bench-noticeboard area Thursby Village Green 2007 £300
24 2 Metal seats-noticeboard area Thursby Village Green Before 2010 £600
25 Metal seat-Yew Tree Matty Lonning next to Hall, Thursby Before 2010 £300
26 Wooden seat-village green bus shelter Thursby Village Before 2010 £300
27 Wooden seat-Curthwaite Road Thursby Village Before 2010 £300
28 Wooden seat and 8 Paving stones Methodist Chapel Before 2010 £783
29 Wooden seat-How End How End junction A595 Before 2010 £300
30 Plastic seat and paving stone Jubilee Field 2012 £800
31 Litter bin-Curthwaite Road Thursby Village 2008 £250
32 Flipchart Easel & Pad Thursby Parish Hall 2005 £150
33 Grit bin Low Road 2018 £100
34 Paving and Kerb stones at Crofton Post box Entrance to fishing lake, Crofton Estate 2007 £100
35 Dog Bag Dispenser Entrance to public footpath, Thursby 2008 £169
36 Laptop and Printer In use by clerk 2012 £466
37 Telephone kiosk Thursby Thursby village 2018 £2500
38 Wooden Fence Paddocks area, Thursby Village Before 2010 £900
39 Verge entrance to Paddocks/West Croft CU243989

Ref NY3250SW

Before 2010 £1
40 Play area land at the Paddocks CU2225115 2011 £1800
41 Lane to Jubilee field CU188474 Before 2010 £1
42 Milestone How End A595 Before 2010 £1
43 Milestone Micklethwaite A596 Before 2010 £1
44 Milestone Nealhouse A595 Before 2010 £1
45 Milestone Thursby Village Before 2010 £1
46 Milestone Low Winnow Farm Before 2010 £1
47 Welcome to Thursby stone Thursby Village Green 2015 £1096.00
48 3 street sign poles and directional arms Matty Lonning, Church Terrace 2017 £2,200
49 Grit bin Thursby Village 2018 £106
50 Grit bin Greenwood Close 2018 £106
51

52

Grit bin

Village Seat

Curthwaite Road

Greenwood Close

2018

2020

£106

£199

Total £25,414.00

                                                                                 

THURSBY PARISH COUNCIL RISK ASSESMENT 2020-21

                                                                           
                                                                                 

Finance

                                                                               

Risk level

Hazard

Control

Resolution

Further action required

Action by

                                                                     

High

Adequacy of precept

Sound budgeting to underlie the annual precept.

Parish council to recieve monthly budget update information and detailed budgets in November

Existing procedure adequate

Clerk/Parish Council

                                                                     

High

Financial controls and records.

Adequate checks

Monthly bank reconciliation prepared by clerk, two signatories on cheques, internal and external audit. All financial obligations, and payments, to be resolved and clearly minuted.

Existing procedure adequate. Ifno clerk in post to be allocated to a Parish Councillor on a temporary basis.

Clerk/Parish Council

                                                                     

High

Non compliant with Transparancy Code Regulations

Information to be published on council website

Parish council to be notified when done

 

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Bus Shelters & Benches

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Provision of adequate insurance cover.

Ensure all risks are reviewed annually.

Insurance review to be undertaken annually – prior to policy renewal.

Insurance review undertaken May 2021. Asset register review 2021

Clerk/Parish Council

                                                                     

Medium

Vandalism

Arrange regular monitoring of sites

Clerk to inspect monthly when doing notice boards.

Ongoing Cllr to inspect if no clerk in post

Clerk/Parish Council

                                                                     

Medium

Decay and Vandalism of bench

Monthly inspections,annual inspection for decay

Clerk to inspect monthly when doing notice boards.

Ongoing Cllr to inspect if no clerk in post

Clerk/Parish Council

                                                                     

Medium

Stolen benches

Monthly inspection and annual check for Asset Register

Clerk to inspect monthly when doing notice boards and annually for Asset Register.

Ongoing Cllr to inspect if no clerk in post

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Village Green and Grass areas (owned by Parish Council) & Noticeboards

                                                                         

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Provision of adequate insurance cover

Carry out annual review to ensure appropriate insurance cover held

Public liability cover to be held for £10 million.

Cover levels reviewed May 2022

Clerk/Parish Council

                                                                     

High

Grass cutting

Ensure subject to tender bids, enforce conditions of contract and inspect contractors documentation.

Ensure all necessary documentation held

Re-appoint or re-tender January 2023

Clerk/Parish Council

                                                                     

High

Dog Fouling

Ensure appropriate signage in place, provide bins and enforce dog fouling laws

Liase closely with the Allerdale Borough Council Street Enforcement team

Clerk to contact Street Scene Officer to have regular walkabouts, and to consider enforcement training for members of the public.

Clerk/Parish Council

                                                                     

Medium

Inadequate maintenance of footpaths/lane

Define responsibility for areas and who responsible for maintenance.

Determine who responsible for each footpath.

Liase with Cumbria Highways

                                                                       

High

Poor Drainage

Define responsibility for drainage and provide for emergency work and periodic inspection.

Report to Highways

Folowing a review of the gullys in the parish council to liase with Highways area steward.

Clerk/Parish Council

                                                                     

Medium

Inadequate maintenance of trees and hedges

Ensure contracts in place for maintenance work and urgent repairs are in place

   

Clerk/Parish Council

                                                                     

Low

Falling of Notice Boards

Prevent from falling

Clerk to inspect monthly, annual assesment

                                                                         

Meduim

Paddocks Fence

Prevent from falling

 

Maintain repairs as necessary

                                                                       
                                                                                 
                                                                                 
                                                                                 

Computing

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Loss arising from theft/misappropriation

Allocate responsibility for security of equipment.

Ensure computer equipment is insured under the Parish Council Insurance.

 

Clerk/Parish Council

                                                                     

High

Crash of IT System

Ensure regular back-up of data & maintenance of equipment. Maintain effective anti-virus software.

All data backed up to one drive and anti-virus software installed.

Back-up to one drive daily and virus software installed and updated annually.

Clerk/Parish Council

                                                                     

High

Personal Injury

Ensure controls are in place to minimise risk of injury to officers.

Undertake risk assessment of working conditions and PAT electrical testing undertaken

Annual PAT electrical testing required

Clerk/Parish Council

                                                                     

High

                                                                               
                                                                                 

Council Property & Documents

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Loss of Assets

Maintain adequate Asset Register and ensure appropriate insurance cover is held.

Maintain Asset Register and ensure new additions are incorporated onto register and insurance cover.

Reviewed by council in 2022 September

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Provision of Website/Internet Access

                                                                           

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Virus Control

Purchase of anti-virus package

Package purchased annualy

 

Clerk/Parish Council

                                                                     

Employment of Staff

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Failure to comply with employment law

Issue contracts of employment to all employees and review annually.

Contract issued to Clerk as of May 2014.

 

Clerk/Parish Council

                                                                     
 

Use of own Vehicle for Council Business

Is Employees car insured for business use?

Car insured To July 2018

Check new clerk is insured

Clerk/Parish Council

                                                                     
                                                                                 
                                                                                 

Land

                                                                               

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Maintenance of land including grass cutting

Ensure service contracts signed. Maintain records of inspection to insure contract conditions have been met.

Ensure contracts signed and necessary documentation copies held on file.

Signed contract received Jan 2021

Clerk/Parish Council

                                                                     

High

Public/Personal Injury

Ensure all risks to public are minimised. Ensure the council holds adequate insurance cover.

Thursby PC holds £10 million public liability insurance.

Clerk obtained from ISS. Review Jan 2022

Clerk/Parish Council

                                                                     
                                                                                 

Sports Pavillion

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Inadequate representation on management committee

Arrange appointment of council representatives on Hall Committees.

To maintain representation on Sports and Rec committees.

To be done at Annual Meeting.

Clerk/Parish Council

                                                                     
                                                                                 

Village Signs

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Identification of signs belonging to Thursby PC

Determine location of signs and include on Asset Register

All signs to be included on Asset Register.

Signage for Jubilee field to be reviewed September 2021 for implementation of dog control Order.

Clerk/Parish Council

                                                                     
                                                                                 

Play Areas & Equipment

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Danger to users from inadequately maintained equipment

Carry out regular safety and maintenence inspections.

Allerdale Borough Council annual inspection(Apr).

Regular inspections carried out by Sports & Rec Committee

Clerk/Parish Council

                                                                     
                                                                                 

Risk Assessment

                                                                             

Risk Level

Hazard

Control

Resolution

Further Action Required

Action by

                                                                     

High

Risk Assesment not undertaken by Clerk

Council to prepare a Risk Assessment and review it annually.

Annual Risk assessment to be undertaken.

Agenda item Sseptember 2021

Clerk/Parish Council

                                                                     
                                                                                 

THURSBY PARISH COUNCIL

Clerk:

Email: thursbypc.wb@gmail.com

The next Council Meeting of Thursby Parish Council to be held in Thursby Parish Hall on Tuesday 22nd June 2021 from 7.30 to 9.30pm.

Agenda

  1. Apologies –To receive and note apologies for absence

1 Minute

  1. Declarations of Interest – To receive declarations by elected and co-opted members of interests in respect of items on the agenda.

1 Minutes

  1. Dispensations To report any requests received since the previous meeting for dispensations to speak and/ vote on any matter where a member has a disclosable pecuniary interest

1 Minutes

  1. Minutes of previous meeting – Councillors are requested to authorise the Chair to sign the Minutes as a true record of the meeting held on Tuesday 4thth of May 2021

2 Minutes

  • Progress Update
  • Email sent to CALC requesting update to advert for new clerk on the CALC web site updated Cllr Bowe
  • CCC contacted re:40mph speed limit sign installed on the A596 at Micklethwaite when a 30mph advisory speed limit was already in place. Cllr Haig Prothero
  • Contact Stagecoach re damage to bus stop Cllr Bowe
  • Web site updated Cllr Bowe
  • Defibrillator Cabinet Checks carried out. Cllr Bowe/Rourke
  • Minutes sent to Throstle Cllr Barlow
  • Cumbria Highways -– Revisited PotHole Cllr Armstrong

1 Minutes

  1. Chairs announcements –

Queens platinum Jubilee beacons

Highways Information Asset Management System (HIAMS) will be launching on the Cumbria County Council website on Tuesday 29 June 2021.

5Minutes

  1. Public Participation – The chairman will adjourn the meeting to allow members of the public an opportunity to ask questions or raise matters of interest

5 Minutes

  1. County Council and Borough Councillors reports – For information

Query progress re School Bus Transport to Wigton.

15 Minutes

  1. External Bodies Reports – For information

1 minute

  1. Parish Notice Boards:- Progress update Cllr Hunter

2 Minutes

  1. Parish Clerk Applications – progress

Agree interview sub group

2 Minutes

  1. Planning

Outstanding planning applications: –

AGR/2021/0026 Evening hill . Prior notification for a proposed building to roof over an existing silage clamp.

5 Minutes

  1. Procedure for interview of applicants for clerk

Agree date for sub meeting to discuss and agree creation of welcome pack for new Cllrs and Clerk

5 Minutes

  1. Reports reflecting the Priorities of the Community Led Plan-

26 Minutes

    1. Health and Wellbeing – Covid guidance

2 Minutes

  1. Environment –
  • Damage to bus stop
  • Parish repairs including benching quotes
  • Proposed work on the green
  • Request for Allotments
  • Control of dogs
  • Silver birches on the paddocks

15 Minutes

  1. Housing Issues –

S106 submission

1 Minutes

  1. Community amenities –

i)Thursby School

ii)Parish Hall

Council representative Cllr McCreadie

iii) Sports and recreation

update

5 Minutes

  1. Travel and transport
  2. Communications –
  • Agree date for Web site Training
  • Discuss renewal of Zoom

3 Minutes

   
  1. Payment of Accounts

Authorisation required for the following payments: –

  • Tivoli invoice £510.00
  • Microsoft Office Licence – reimburse Gillian Martin

3 Minutes

  1. Accounts

Financial Statement as at 31st May 2021

Annual Audit

5 Minutes

  1. Approval of Financial Statement as at 31st March 2021 –

2 Minutes

  1. Review of Internal Controls – carry over from the May meeting
  • Financial Regulations and Standing Orders
  • Asset Register
  • Risk Assessment Schedule and Insurance

5 Minutes

  1. Councillors’ reports and items for future agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Additional items to be with the chair (unless a clerk has been appointed) by 5pm Friday 9th July 2021.

3 Minutes

  1. Correspondence received and Circulated:

1 minute

  1. Dates of Future Parish Surgeries – awaiting new clerk

0 minute

  1. Date of the next Parish Council meeting – 7.30pm Tuesday 20h July 2021.

1 Minute

   

THURSBY PARISH COUNCIL

Clerk: To be appointed

Email: thursbypc.wb@gmail.com

Tel: 

Thursby Parish Council Meeting

Tuesday 20 April 2021

Draft Minutes of Meeting

Council Members:  Councillors Wendy Bowe (Chair), Mike Rorke, Ray McCreadie, Peter Hunter, Chris Haig-Prothero, Helen Barlow.

Apologies                                                                 Cllr Myra Armstrong,                    

Cumbria County Council:                                Mike Johnson           

Allerdale Borough Council:                            Apologies

Members of the public:                                    One Member of the Public

Parish Clerk:                                                        To be appointed

070/04/2021    Apologies:                                  Cllr Armstrong, ABC Vaughan Johnson

071/04/2021 Declaration of Interests:          None

072/04/2021 Dispensations:                            None

073/04/2021 Minutes of previous meeting:   The March 2021 Minutes were approved with the following Amendments (3):

Amendments to the minutes:-

New  Lights – not an agenda item from the last agenda but were paid for.  The Council Resolved to pay before the end of the financial year.

Cumberland news invoice was for the  Cumberland News Advert £228.06 not £228.08.

064/03/2021 Accounts

No Approval of Bank Reconciliation as at 28 February 2021 – it was not Presented accounts were agreed to the bank reconciliation statement from the Cumberland.

074/04/2021 Progress Updates:  The Chairman outlined actions taken since the previous meeting and updated Councilors:  All the following actions completed:

  • Interview for the Parish Clerk position.  Interview Panel Cllrs Bowe, Armstrong and McCreadie
  • Feedback on Accounts completed by P L Gauntlet Cllr Bowe
  • Operation Forth Bridge Protocol established for Thursby Cllrs Bowe/Armstrong
  • Palace contacted re official photo Duke of Edinburgh Cllr Bowe
  • Web site update re Duke of Edinburgh Cllr Bowe
  • Information sent to applicants for Parish Clerk job Cllr Bowe
  • Effective Councilor Part 2 Training attended by 4 Councillors: owing to unforeseen circumstances Cllr Bowe
  • Hole filled in Village Green Cllr Rorke
  • Defibrillator Cabinet Checks carried out.  Cllrs Bowe/Rorke
  • Parish Website updated: Agenda and Minutes Cllr Bowe
  • Minutes sent to Throstle Cllr Barlow
  • Information re Duke of Edinburgh sent to Throstle Cllr Bowe
  • Cumbria Highways – HIMS Ref W2181035413 – Revisited Pot Holes Cllr Armstrong.   Reported 2 Pot Holes near Village Green.
  • Cllr Barlow reported that a reply from CC Mike Johnson had been circulated to Councillors regarding the speed on the A596 through the village of Micklewaite, and there was a proposal for a 40mph speed limit through Micklewaite.  CC Mike Johnson confirmed at the Council Meeting that this figure had been calculated using a “Means Speed” by traffic counters on this stretch of road to reduce the speed to 40mph.  Cllr Haig-Prothero pointed out that the last survey had taken place in 2008.  CC Mike Johnson to check.  

075/04/2021 Chairs Announcements: 

The Annual Parish Meeting – 7.00pm, Tuesday, 4 May 2021

076/04/2021 Public Participation:   A Member of the Public joined the Meeting and requested if the Parish Council could provide an area in the Village that would be suitable for Allotments, such as the Glebe Field.  It was Resolved to include this item on the Agenda for the May Meeting.  A list of 10 to 12 who are interested in an Allotment would be provided, also further enquiries would be made.

Also raised concern as to why the Highways have erected a 40mph sign on the Evening Hill/Curthwaite road.  Cllr Hunter stated that three years ago Cllrs Hunter and Armstrong attended a meeting in Wigton and were informed that the speed limit would be increased and did protest at that time.  The Council is well aware that the Thursby/Curthwaite road has areas with no footpaths, bends and blind spots, also used by farm traffic.  It is frequently used by walkers.

077/04/2021 County Council and Borough Councilors reports: 

CC Leader Mike Johnson stated Tony Markley was now the Chairman of the Council.  Elections had been suspended but the ongoing day to day business and Council Meetings were now starting to open up.   Elections to take place on 6 May, 2021.

£40 million has been given by Central Government to Allerdale Borough Council who will benefit from investment.

Question Time

Cllr Rorke requested if there was any further information regarding the School Bus Fares.  This has to be taken into consideration if moving to Thursby, the extra expense entailed.

Cllr Bowe had received a reply from Mark Jenkinson MP, that the school boundaries had been set and this was County Policy.

CC Johnson, no information to date, this item is still being discussed. Cllr Bowe to send the response from Cumbria to Cllr Johnson so that he can take this matter further.

Cllr Hunter, a group from Thursby did a litter pick on the A595.  There is rubbish and litter under the hedgerow, whose responsibility is it to pick up.

CC Johnson stated that the adjoining landowner is responsible.

Cllr Hunter, there is one rubbish bin situated in the lay-by at How End, which is slightly damaged.  Normally this bin is full by the weekend and is not emptied until Monday.  When the bin is full it is this litter that gets blown along the highway and into the hedgerows.  Is it possible to have another bin.

CC Johnson, this is easily remedied.

Cllr Bowe, Coastal Highways use prisoners from Haverigg to work on the coastal and to help clear litter and rubbish

CC Johnson,there are similar opportunities in this area where offenders  who do not warrant a prison sentence and the running of this scheme is well organised in the local area.   He will get back to the Parish Council with further information. 

078/04/2021 External Bodies Report:  For information – Police Report via Cllr Hunter

As per email circulated by Cllr Hunter regarding Local Focus HUB Meetings. 

The Council Resolved to assess the monthly meetings value to the Parish Council.

056/03/2021 – 079/04/2021 Parish Notice Boards: Progress Update Cllr Hunter:  Cllr Hunter reported that a specification or refurbishment of the Noticeboards is required.  Refurbishment will entail replacing seals to stop the holding of the water and better air circulation to stop the condensation.  The Council Resolved to refurbish with polycarbonate sheet replacements.  Cllr Hunter to obtain quotes for refurbishment.

080/04/2021 Parish Council Insurance Due June 2021 

The Council resolved that Cllr Hunter to obtain the necessary quotes for the May Parish Council Meeting.

081/04/2021 Planning Applications:  

CLDP/2021/0001 – 5 The Paddocks, Thursby, Carlisle CA5 6QE.  Certificate of lawful development for proposed fencing. This item has already been passed.

FUL/2021/0064 – West Park, Crofton.  Proposal – Landscaping work – no objections.

082/04/2021 Procedure for Interview of Applicant for Parish Clerk:    

The Interview Panel will consist of Cllrs Bowe, Armstrong and McCreadie. 

A Welcome Pack for the Clerk will be made available.

083/04/2021 Report Reflecting the Priorities of the Community Led Plan:   

  • Health and Wellbeing – Cllr Barlow provided the following information regarding the Covid-19 positive cases in Cumbria, Week ending 12 March 138 cases.  Week ending 19 March 114 cases. Week ending 26 March 134 cases.  Week ending 2 April 81 cases.  Week ending 9 April 69 Cases.  The numbers are falling, but parishioners are still to continue to be vigilant.
  • Environment
  • Wild Flower areas

A reply has been received from Thursby Gardening Club and circulated.  The Council Resolved to review this item together with the allotment project.  To await feedback regarding the numbers interested as per the Member of the Public, and the areas to be considered for both projects.

  • Cllr Rorke informed the Council that New Fencing will be erected alongside the public footpath along the CA2 garage and the entrance at Greenwood Close.
  • Cllr Rorke informed the Council that the Highways Department have contacted the Developer of the Welgate area and have issued a 28 days notice to rectify the problem of flooding during periods of heavy rain.
  • Cllr Rorke informed the Council that the Environment Agency had been notified of a sandstone slab which had fallen into the Matty Beck located at the lower part of Matty Lonning.
  •  Housing Issues – S106 submission
  • Cllr McCreadie was asked if he had submitted the S106 requests on behalf of the council. Cllr McCreadie informed the Council that the Story Homes Board had still to meet and discuss this Phase 2 Development.
  • In connection with the handling of the planning permission for the Glebe field. Cllr McCreadie informed the Council that Judgement by the Ombudsman had still not been received and was delayed for further information.
  • Glebe Field is now “For Sale” at £400,000
  • Community amenities
  • Thursby School – Cllr Bowe informed the Council that pupils had now returned to Thursby School.  Extra funds had enabled a class  to be split.
  • Parish Hall – Council Representative

Cllr McCreadie nominated as the Representative on the Parish Hall Committee.  Proposed by Cllr Rorke, Seconded by Cllr Hunter

  • Sports and Recreation

Flood – Cllr Bowe informed the Council that there had been a flood in one of the changing rooms on the playing field and repair work is necessary.

Cllr Bowe asked for confirmation of which Playing Field Report we would like to authorise for the safety of users.The Council Resolved that the  Standard Payment is  to be paid

  • Benching

Cllr Hunter reported to the Council regarding the status of the 12 Benches (6 wooden, 3 metal, 3 plastic), with regard to the necessary repair and cleaning work required.  The Council Resolved that Cllr Hunter to report on an estimate for the work required at the May Council Meeting.

  • Travel and Transport – feedback on Bus Service for Secondary Pupils

Cllr Bowe to forward reply received from the County  to CC Mike Johnson so that he can progress the matter.

  • Communication – Lack of Mobile signal coverage in parts of the Parish

Cllrs Bowe and Rorke had received a reply from Mark Jenkinson MP together with information and updates from the Suppliers to the Thursby area.  However parishioners are still experiencing a poor sign and smart meters are failing to function correctly even when the suppliers indicate that there is good coverage.  The Council Resolved to ask individuals to  reply back to their supplier  also get in touch with OFCOM to put pressure on the issue.

084/04/2021 Summary of Internal Control

Review of Financial Regulations and Standing Orders

Review of Asset Register

Review of Risk Assessment Schedule and Insurance

Cllr Bowe to circulate information to Councillors prior to next meeting

Visible on Web site.   Cllr Bowe to check  (AGAR)

085/04/2021 Payment of Accounts

The following accounts were approved for payment:

Finance Course Cllrs Bowe and McCreadie

– revised figure £30 each, total £60 (carried forward).  CALC had an External Tutor engaged

PLG Accountants payroll £40

CALC membership £266.11

Allerdale Borough Council Invoice (2 Lights) £793.57 (was paid to last year’s account)

Microsoft Office Licence is now due

The Council Resolved that Cllr Bowe to contact regarding delaying renewal until a new clerk is appointed unless they have already taken payment on this account, in which case we would need to reimburse the precious clerk.

086/04/2021 Accounts –

  • Revision and balance for end of year/opening balance statement 2019/2020. The Council Resolved to adopt the Clerk Gillian Martin’s Statement which was correct, and had appropriately handled the error made by the Cumberalnd Building Society- This was then  both internally and externally audited. The council resolved to contact Jean Alrey,  our new auditor to explain  and clarify to her the error which affects the opening balance  made by the Cumberland Building Society for the Financial Year Ending March 2020.
  • Approval of Bank Reconciliation as at 31 March 2021, £8643.78
  • Discussion of balance remaining in Accounts

The Council resolved to transfer £8,000.00 into the Savings Account. 

Proposed by Cllr Hunter, Seconded by Cllr Haig-Prothero

087/04/2021 Councillors’ Reports and items for future agenda –

Cllr Bowe reminded the Councillors that if an item has been on the agenda and dealt with in the last 6 months it cannot go on the agenda again.

Requests made:-

Allotment and Wild Flower Areas

Noticeboard quotes for refurbishment Cllr Hunter

Cllr Hunter to supply quote for repairs etc to Parish Benches

Parish Council Insurance quotes Cllr Hunter

Code of Conduct – Respect

Progress on recruitment of Parish Clerk

Recruitment of 2 new Parish Councillors under the co-option rules  

088/04/2021:   Correspondence Received and Circulated

089/04/2021:   Dates for Future Parish Surgeries:  Awaiting appointment of new Clerk

090/04/2021:  Councillors Resolved that the Annual Parish Meeting will be 7.00pm, Tuesday, 4 May 2021. The next Parish Council Meeting will be 7.30pm, Tuesday, 4 May 2021.  Under the current restrictions it is anticipated this will be a virtual meeting via zoom.

Minutes prepared by Cllr Barlow

THURSBY PARISH COUNCIL

Clerk: To be appointed

Email: thursbypc.wb@gmail.com

Tel: 

Thursby Parish Council Meeting

Tuesday 16 March 2021

Draft Minutes of Meeting

Council Members:  Councillors Wendy Bowe (Chair), Myra Armstrong, Mike Rorke, Ray McCreadie, Peter Hunter, Chris Haig-Prothero, Helen Barlow.                                                    

Cumbria County Council:                  Apologies        

Allerdale Borough Council:              Vaughan Hodgson

Members of the public:                     1 Member

Parish Clerk:                                      To be appointed

047/3/2021 Apologies:                        CC Mike Johnson (Another Meeting)

048/03/2021 Declaration of Interests:    Cllr Bowe – Cumberland News reimbursement

049/03/2021 Dispensations:              None

050/03/2021 Minutes of previous meeting:   The February 2021 Minutes were approved with the following Amendments (2):

036/02/2021 – Story Homes St Andrew’s View Phase 2 Schedule 106

To read as follows:

The Council resolved to take no further action other than submitting Schedule 106 requests to Allerdale Planning department  until the Planning Application regarding the St Andrew’s View Phase 2 has been submitted by Story Homes to Allerdale Borough Council.

041/02/2021 Accounts – to read as follows:

Approval of Bank Reconciliation as at 30 December 2020

Approval of Bank Reconciliation as at 31 January 2021

051/03/2021 Progress Updates:  The Chairman outlined actions taken since the previous meeting and updated Councilors:  All the following actions completed:

  • Email sent to CALC requesting advert for new Clerk on the CALC web site updated by Cllr Bowe
  • Audit of Accounts completed by P L Gauntlet
  • Advert placed in Throstle again for a Clerk Cllr Bowe
  • Advert placed in Cumberland News for a Clerk Cllr Bowe
  • Effective Councilor Part 2 Training 14/04/2021 organised for 6 Parish Councilors; Cllr Bowe
  • Defibrillator Cabinet Checks carried out. 10/03/2021  Cllr Bowe/Rorke
  • Account Books collected from Lynne Gauntlett. Cllr Bowe
  • Contacted Connecting Cumbria/Mark Jenkinson’s Office re lack of mobile signal difficulties as per Post Code in Thursby. Cllr Bowe
  • Parish Website updated – Agenda and Minutes Cllr Bowe
  • Land Registry update completed by Cllr Hunter
  • Updating of signatories to Parish Council Accounts Cllr Bowe
  • Minutes sent to Throstle Cllr Barlow
  • Highways Feedback Survey Cllr Hunter
  • Cumbria Highways – HIMS Ref W2181035413 – Pot Hole. Cllr Armstrong
  • Update sent to MP Mark Jenkinson regarding traffic on A596. Cllr Haigh-Prothero

052/03/2021 Chairs Announcements: 

  • Census Day Sunday 21 March 2021
  • Public Health England New Breastfeeding campaign and support Start4Life social media activity.
  • Roots of Remembrance This Winter, the RHS is inviting community groups, schools, businesses and local authorities to plant trees in memory of those who have lost their lives during the pandemic.  https://www.rhs.org.uk./get-involved/community-gardening/remembrance

053/03/2021 Public Participation:    A member of the Public joined the Meeting.

Concerns were brought to the Council Meeting regarding the amount of Dog Faeces to be found in Thursby village.  There has been a noticeable increase over the last few weeks that has been left by irresponsible dog owners.  It is not confined to any one specific area.  It is noticeable in a number of areas around the village. Cllrs responded bins are situated around the village,  reminders are placed in the Throstle, stencil markings on the pavement also stickers on lamp posts and bins.   It is a small number of  irresponsible dog owners who are repeat offenders and making the area unpleasant for others.

The Council is well aware that this is a long standing problem in Thursby. Councillors also confirmed having noticed an increase.  Cllr Rorke has done a lot of work over the years and liaison with the Dog Warden, trying to educate people, especially with regard to the health issues etc.  There are responsible dog owners and there are those who are not.  Letting dogs off the lead, also fouling in the fields instead of keeping to the footpath and grass verges.  It is a few who spoil it for other responsible dog owners and the more the public report it the better.  The Council resolved to discuss with ABC Cllr Vaughan Hodgson for the Dog Warden to visit Thursby at various intervals.

Concerned was also raised regarding the change of the speed limit on the Curthwaite Road.  Cllrs Hunter and Armstrong stated that three years ago they attended a meeting in Wigton, and were informed the speed limit would be increased and did protest at the time.  To date there has been no change in the speed limit.  This road from Thursby to Curthwaite has areas with no footpaths, bends and blind spots, also used by farm traffic.   It is frequently used by walkers.

Cllr Haig-Prothero updated the Council regarding a major head on road collision on the A596 at Micklewaite, A casualty had to be air lifted to hospital.  A resident’s record indicates that since 1997 there have been 90 accidents on this particular stretch of road.  There is an advisory speed limit of 30mph, it is ignored and there is no way of enforcing it. Cllrs Bowe and Hunter stated that this road had been inspected previously and hedges had been cut back.  The speed limit is 60mph through the village and it should be 50mph, the same as the Wigton Bypass.  The Council resolved to write to County Councillor Mike Johnson with regard to this particular stretch of road.

Cllr Haig-Prothero agreed to take the lead on this with support from Cllr Barlow and Hunter.

055/03/2021 External Bodies Report:  Police Covid Report – Nothing to report

056/03/2021 Parish Notice Boards: Progress Update Cllr Hunter – There are 5 Noticeboards, 3 in Thursby village, 1 at Crofton and 1 at Nealhouse. The oldest at 14 years.   The problem is condensation and rain water infiltrating into the noticeboard together with the angle is siting.  Quotes have been received whereby the Noticeboards have been redesigned and upgraded with better ventilation, total cost for 5 replacements would be £5,172. Each section is considered to be one noticeboard so to replace the one on the green would cost £3103.20.  It was agreed that the Noticeboards are of great benefit and an important part for communicating information. It was resolved that Cllr Hunter obtain further quotes for Noticeboards with the possibility of replacing the Noticeboards in stages also re-siting 2 Noticeboards to reduce the likelihood of buildup of condensation.

054/03/2021 County Council and Borough Councillor’s Report –

Cllr Vaughan Hodgson joined the meeting

  • ABC Cllr Hodgson reported that County Councillor Mike Johnson had now been appointed Leader of Allerdale Borough Council at the last Council Meeting. 
  • £23 million has been awarded to Allerdale Borough Council by the Government for the new Workington facility and stadium, also a community running track.  £10 million has also been awarded by the Government for Maryport.  It is hoped that this will help with development in Maryport.
  • The March Meeting of Allerdale Borough Council agreed to a small modest increase to properties in Band D.
  • There will be an announcement shortly regarding the Local Government reforms, awaiting Central Government approval.  Allerdale will have an elected Mayor.
  • The Census will take place on 21 March 2021.   Help is available from the Library to fill in the census form, by appointment.  Paper copy forms are also available.

Question Time

Cllr Rorke brought to Cllr Hodgson’s attention the problem of dog faeces.  A Parishioner had attended the Public Participation Section to draw attention to this problem and concern about the continued problem of irresponsible owners not picking up after their dog in multiple areas around the village. The Dog Warden has been helpful over the years.

Cllr Hodgson will arrange for the Dog Warden to be in attendance in the Evening Hill Road/Matty Lonning to How End Junction areas between the hours of 4-6pm.

Thursby is experiencing a problem with flooding.  This is a problem during heavy rain and the drains are unable to cope.  The three areas where the flooding occurs are namely Evening Hill, Curthwaite Road/Low Road and Stonehouse Park/Fairfiield. 

Cllr Hodgson was made aware where the drains are situated and will arrange for the necessary work to clear the drains. 

Cllr Bowe queried how the litter gets picked up on the grass verges on the A595 and A596.  A Parishioner had noted the amount of litter on the A595 and A596 on the verges and the roundabout in all directions.  

Cllr Hodgson stated that there has been clearing up of the grass verges but a week later litter accumulates again and “Take-Aways” are most noticeable.   Cllr Hodgson will discuss with CC Mike Johnson regarding a litter pick.  The Council resolved to wait for feedback from Cllr Hodgson.

Cllr Armstrong raised the problem of pot holes on the roads.  There are 9 pot holes on the West Curthwaite to East Curthwaite Road, which caused a cyclist to fall off his bike. 

Cllr Hodgson is aware of problems with pot holes in the area and the general condition of the roads.  After the initial repair work has been carried out there is a time period allowed if continued repair work is required.

Fly tipping of tyres at the Bus Stop, Nealhouse, A595.  Cllr Hodgson will arrange collection.

Cllr Vaughan Hodgson left the Meeting.   The Meeting reverted back to the Agenda

057/03/2021 Parish Council Insurance – Due June 2021 – The Council resolved that Cllr Hunter to obtain the necessary quotes together with updating the Council Assets List. 

058/03/2021 Planning Applications:  Outstanding Planning Application:

FUL/2021/0075 East Park Farm, East Park, Crofton, Thursby, Carlisle CA5 6QE

Erection of an agricultural workers dwelling – closing date 30/03/2021

The Council resolved no objections be raised.

059/03/3021 Feedback on Code of Conduct training and reflection on our practices.

In the light of recent issues with other councils in the press Cllr Barlow presented the Code of Conduct for Councillors and listed the seven general principles of good conduct.    

060/03/2021 Report Reflecting the Priorities of the Community Led Plan:   

  • Health and Wellbeing –   Councillor Barlow provided the following information regarding the Covid-19 positive cases in Cumbria, Week ending 12 February 728 cases.  Week ending 19 February 556 cases. Week ending 26 February 370 cases.  Weekending 5 March 186 cases.  The numbers are falling, but parishioners are still to continue to be vigilant.
  • Environment
  • Cllr Hunter confirmed that the footway lights in Curthwaite Road and School Road Junction had now been updated.  The Invoice has been received.
  • Cllr Bowe – Issued raised by a parishioner – Litter A595 and A596 on verge.   This item covered in 054/03/2021 – ABC Councillor Vaughan Hodgson to arrange picking up of the litter and the matter to be reviewed again should build up occur.
  • Cllr McCreadie Street Lighting posts St Andrew’s – Cllr McCreadie reported that the street lights had now been passed over to Cumbria County Council.
  • Cllr Rorke – Feedback on discussion with Tivoli regarding suggestion of Areas to be left unmown for Bees.  Cllr Rorke reported that communication had been received from Tivoli after a visit to an area in Low Road with the possibility of cultivating with wild flowers and left unmown to aid the Bees.   Tivoli indicated that this particular area was too shallow for the roots, ie in the summer it would be too dry, during the winter too wet with the lack of drainage.  There is insufficient depth to allow roots to establish long term.  Tivoli suggested other areas be considered where there is better drainage on a small scale and this could be expanded to other areas. The Council further discussed the maintenance and volunteers required to maintain such areas.  It was resolved to write to the Gardening Club, Thursby, to ascertain the views of the Club on suitable areas together with the maintenance and upkeep of such a venture.
  • Housing Issues – None
  • Community amenities – None
  • Thursby School – Cllr Armstrong reported that Thursby School had now welcomed pupils back to the classroom.
  • Communication – Lack of Mobile signal coverage in parts of parish – Cllr Bowe feedback from MP Mark Jenkinson

Cllr Bowe had received a reply from MP Mark Jenkinson regarding a letter written to the providers OFCOM.  OFCOM indicated that Thursby has a very good signal with all major suppliers according to their website, particularly outdoors.   Parishioners are advised to write to OFCOM directly if they do not get a good mobile signal outside their house.  This can be done online via https://www.tio.com.au/making-a-complaint#complain-online The 22 new masts will not be serving the Thursby area.  The Council resolved :-

to reply to MP Mark Jenkinson informing him that there is still a problem with the signal reception in Thursby. 

Also inform OFCOM that the signal reception is not as good as they claim.

To request that as many parishioners as possible who have a poor signal contact OFCOM directly so that they are aware of the extent of the problem.

061/03/2021 Summary of Internal Control

Review of Financial Regulations and Standing Orders

Review of Asset Register

Review of Risk Assessment Schedule and Insurance

It was resolved to discuss Summary of Internal Control at the April 2021 Meeting

062/03/2021 Appointment of Internal Auditor

It was resolved to appoint Jean AIrey as Internal Auditor for 2020/2021

063/03/2021 Payment of Accounts

The following accounts were approved for payment:-

Finance course WB and RMC £20 each, total £40 (carried forward)

PLG Accountants Audit £50

Cumberland News Advert £228.08: to reimburse W Bowe

Finance & End of Year Accounts Course: 24 February 2021, £15

Each Delegate(s): Ray McCreadie, Wendy Bowe, Peter Hunter £45

Allerdale Borough Council Invoice (2 Lights) £793.57 

064/03/201 Accounts –

Approval of Bank Reconciliation as at 28 February 2021.

065/03/2021 Discussion of Balance remaining in Accounts

It was resolved that a Sub Committee Meeting be arranged to discuss the LED Plan and Budget Plan for the following year.

066/03/2021 Councillors Reports and items for future agenda –

Recircling Bins, Crofton

Cllr Hunter on Parish Notice Boards

AGM May 2021

Summary of Internal Control

  • Review of Financial Regulations and Standing Orders
  • Review of Asset Register
  • Review of Risk Assessment Schedule and Insurance

Additional items to be with the Chair (unless a Clerk has been appointed) by 5pm Friday, 9 April 2021.

067/03/2021:   Correspondence Received and Circulated

068/03/2021:   Dates for Future Parish Surgeries:  Awaiting appointment of new Clerk

069/03/2021:  Date of the next Parish Council Meeting – Councillors resolved the next meeting will be 7.30pm Tuesday 20 April 2021.  Under the current restrictions it is anticipated this will be a virtual meeting via zoom.

Minutes prepared by Cllr Barlow

THURSBY PARISH COUNCIL

Clerk: To be appointed

Email: thursbypc.wb@gmail.com

Tel: 

Thursby Parish Council Meeting

Tuesday 16 February 2021

Draft Minutes of Meeting

Council Members:  Councillors Wendy Bowe (Chair), Myra Armstrong, Mike Rorke, Ray McCreadie, Peter Hunter, Chris Haig-Prothero, Helen Barlow.

Member of Parliament:                        Mark Jenkinson MP (+Hannah Dolan) 

Cumbria County Council:                  Mike Johnson

Allerdale Borough Council:             

Members of the public:                     None

Parish Clerk:                                      To be appointed

023/02/2021 Apologies:                      Councillor Vaughan Hodgson (another engagement)

024/02/2021 Declaration of Interests:    None

025/02/2021 Dispensations:              None

026/02/2021 Minutes of previous meeting:   The minutes of the meeting on 19 January 2021 were discussed and the Council resolved to sign as being a true record of the meeting

027/02/2021 Progress Updates:  The Chairman outlined actions taken since the previous meeting and updated Councillors:

  • Email sent to CALC requesting advert for new Clerk on the CALC web site. Closing date 1 March 2021.  Also advert to be inserted in the Cumberland News
  • Tivolli signed the Grass Cutting Contract and returned.
  • The Defibulator pads have been replaced

028/02/2021 Chairs Announcements:      

A Thank You received from Wigton Baths for the donation.

029/02/2021 Public Participation:     Councillor Rorke spoke on behalf of a member of the public regarding introducing eco-friendly wild flowers and grass areas in the village together with the suggestion of a band stand on the village green. This item to be discussed in 037/02/2021, as it had also been requested as an Agenda item by another parishioner.

030/02/2021 Mark Jenkinson MP.   The Chair (WB) welcomed Mark Jenkinson MP to Thursby Parish Council Meeting.   Mark Jenkinson updated Councillors with the new Planning Reforms that will become Legislation in 2024. The present Planning rules have been in place for 50 years. The new Reforms will allow Parish Councils to receive notification of Planning Applications/Developments at the first stage with the intention of allowing earlier participation.     With the reorganisation of Local Government, it is the intention for Parish Councils, with devolution, to receive notification at an earlier stage and thus avoid being involved too late in the Planning Application process.

Councillors welcomed Mark Jenkinson’s information and update with regard to the new Planning Reforms.  This would have added weight to the Parish Councils argument re the Glebe Field Windfall development site.

Councillors Bowe and Hunter drew Mark Jenkinson’s attention to the lack of Mobile signal in Thursby.  He acknowledged that he had already received correspondence from Councillor Bowe about this.  He said that it is the intention that the owners of the Masts should share Masts to help the Police and isolated communities receive a better signal, he will update us with the progress of this situation.  Specific scenarios were discussed and Mark Jenkinson asked that individual parishioners who could not get a mobile signal, smart meter, or had problems with landlines to contact himself and Connecting Cumbria to make sure they were aware of the scope of the problem.

Councillor Rorke confirmed that he had had confirmation from Matt Hancock that this would be in place by 2017 but it is still not operational.

Concern was raised regarding the number of wagons carrying wood and timber on the A596 road and the possibility of a feasibility study to use the rail network.  Mark Jenkinson’s predecessor was aware of this problem.

Mark Jenkinson informed Councillors that the problem is with the roundabout on the A66 and the redevelopment of this roundabout for the wagons to get to the north of the river to the Port area in Workington.  It is a recognised problem. Councillor Haig-Prothero to keep in touch with Mark Jenkinson.

Councillor Bowe raised the issue of potential new housing developments in the village and the need to provide secondary school transport.  At present, funding is provided for transport to Caldew in Dalston, Carlisle, but many parents choose to send their children to Nelson Thomlinson, Wigton, Allerdale, and have to pay for transport.  The County Council says that this is based on school catchments and is determined by postcode.  Councillor Bowe agreed to drive both bus routes and send the details of distances to County Councillor Mike Johnson so that he can investigate transport arrangements further.

Mark Jenkinson MP left the Meeting and the Chair (WB) thanked Mark Jenkinson MP for his attendance.

031/02/2021 County Council Report:   Councillor Mike Johnson reported that the Local Government reorganisation will be released to the press and social media shortly.

Councillors raised the following points –

Who is responsible for the maintenance of the Street Lights on Low Road

Speed limit review on Curthwaite Road – Walkers, dogs and children use this road and there are areas without a footpath.  It is proposed to increase the speed limit.

Councillor Mike Johnson stated he would look into those items raised.

Councillor Mike Johnson left the meeting

032/02/2021 External Bodies Report:  Nothing to report

033/02/2021 Request to ask member Councillors to complete the HMLR Land Survey.

It was resolved that Councillor Hunter complete the HMLR Land Survey.

034/02/2021 Parish Noticeboards Purchase/Repair/Replace – Is there a need for a Noticeboard at Micklewaite?   There is a problem with the 4 Noticeboards serving the Thursby Parish area which play an important part in communication and information.  Condensation and rainwater appear to be affecting the reading ability of the notices, possible suggestion is to laminate. There is no request for a noticeboard at Micklewaite.  The Council resolved that a Sub Committee is to investigate further on the repairs necessary and report to the March Council Meeting.

035/02/2021 Planning Applications:    No outstanding Planning Applications.  The Council resolved to request a reply to a previous letter sent to Allerdale Borough Council regarding the issues of the planning web site and lack of notification that planning decisions had been made.  It was resolved that Councillor Bowe would contact Allerdale Planning.

036/02/2021 Story Homes St Andrews View Phase 2 Schedule 106 – Agreement of Priorities:    A Planning Training Session was held on 9 February 2021.  The Council resolved to take no further action until the Planning Application regarding the St Andrew’s View Phase 2 has been submitted by Story Homes to Allerdale Borough Council.

037/02/2021 Report Reflecting the Priorities of the Community Led Plan:   

  • Health and Wellbeing –   Councillor Barlow provided the following information regarding the Covid-19 positive cases in Cumbria, Week ending 15 January 2632 cases.  Week ending 22 January 1920 cases. Week ending 29 January 1332 cases.  Weekending 5 February 866 cases.  Although the numbers are falling, parishioners are still to continue to be vigilant.
  • Environment –           
    • Update of Curthwaite Road and School Road Junction footway light.  Councillor Hunter updated Councillors on the poor lighting in this area. For information Number 77 has a 30 metre splay, Number 13 has a 12 metre splay.  In order to proceed permission will need to be obtained from Allerdale Borough Council.  It was resolved that Councillor Hunter to check permission and approval to update the lighting in this area and report to the March Council Meeting.
  • Street Lighting posts Low Road/St Andrew’s – covered in Section 031/02/2021
  • Capacity of water treatment plan – Councillors McCreadie and Hunter have checked the remedial work undertaken.  It was resolved to take no further action until the Planning Application has been submitted by Story Homes.
  • There is a request from a parishioner to leave areas of the village such as the village green unmown to encourage bees.  It was agreed that this would be a good thing to encourage bees and Councillor Armstrong reported on the work involved in developing a wild flower meadow and the work involved in maintaining it.  As we would need to survey all parishioners if we wanted to make changes to the Green it was suggested that the layby on Low Road which has been grassed over would be a good starting point.  It was resolved that Councillor Rorke research the implications of this with Tirvolli and it be discussed further in the March Council Meeting.  That parishioners be asked to volunteer if they are willing to develop and maintain this area and we look at carrying out a survey of the parishioners at a future date when a Clerk has been appointed.                                           
  • Housing Issues –   None
  • Community Amenities –  
  • S137 Spending Limit.  Community amenities spending, this is up from the previous year
  • Thursby School – Councillor Armstrong confirmed that Thursby School is now on Half Term Holiday.  Awaiting Government update to confirm when schools will reopen.
  • Pathway to Jubilee field – Councillor Hunter reported that this is leased from the County Council by the Sports and Recreation Committee.
  • Lack of Mobile coverage in parts of Parish – covered in Section 030/02/2021
  • Access to electronic copies of documentation – Awaiting appointment of new Clerk

038/02/2021 Training Spreadsheet:   Six Councillors to attend the Effective Councillor Part 2 Training Course on 14/04/2021.  Councillor Haig-Prothero to complete Part 1.  It was resolved that courses be included in the training spreadsheet and prior attendance noted. Attendance on training courses to be agreed by the Parish Council.

039/02/2021 Draft Council Tax base – has been agreed by Allerdale Borough Council

040/02/2021 Payment of Accounts –  Authorisation required for the following payments:

  • CHB Invoice £62.40
  • It was resolved to add two signatories to the 90 day account – xxxxxxxx  – Myra Armstrong and Ray McCreadie,  (both are existing signatories on the current account), and to remove David Pattinson and Ken Peerless from both accounts.

041/02/2021 Accounts –

Approval of Financial Statement as at 30 December 2020

Approval of Financial Statement as at 31 January 2021

It was also resolved to discuss the Accounts at the March Council Meeting

042/02/2021 Discussion of Balance remaining in Accounts –    It was resolved to discuss the balance remaining at the March Council Meeting

043/02/2021 Councillors Reports and items for future agenda –

Councillor Rorke to report on discussion with Contractor Trivolli regarding wild flowers and grass area on Low Road

Sub Committee to report findings on repairs required on the Noticeboards

Councillor Hunter to report on the light at Curthwaite Road and School Lane

Councillor Hunter to list the benches and those in need of repair 

Accounts

Balance Remaining in Accounts

Additional items to be with the Chair (unless a Clerk has been appointed) by 5pm Friday 5 March 2021.

044/02/2021:   Correspondence Received and Circulated

045/02/2021:   Dates for Future Parish Surgeries:  Awaiting appointment of new Clerk

046/02/2021:  Date of the next Parish Council Meeting – Councillors resolved the next meeting will be 7.30pm Tuesday 16 March 2021.  Under the current restrictions it is anticipated this will be a virtual meeting via zoom.

Minutes prepared by Councillor Barlow

THURSBY PARISH COUNCIL

Clerk: To be appointed

Email: thursbypc.wb@gmail.com

Tel: 

Thursby Parish Council Meeting

Tuesday 19 January 2021

Draft Minutes of Meeting

Council Members:  Councillors Wendy Bowe (Chair), Myra Armstrong, Mike Rorke, Ray McCreadie, Peter Hunter, Chris Haig-Prothero, Helen Barlow.

Cumbria County Council : 

Allerdale Borough Council:    Vaughan Hodgson

Members of the public:           None

Parish Clerk:                            To be appointed

001/01/2021 Apologies:          Councillor Mike Johnson (another meeting attendance)

002/01/2021 Declaration of Interests:    None

003/01/2021 Dispensations:    None

004/01/2021 Minutes of previous meeting:   The minutes of the meeting on 15 December 2020 were discussed and the Council resolved to sign as being a true record of the meeting

005/01/2021 Progress Updates:  The Chairman outlined actions taken since the previous meeting and updated Councillors:

  • CALC have extended the date for the Thursby Town Clerk Vacancy until 29 January 2021.
  • Change of address for Council bank account covered under Section 011/01/2021
  • Training Spread Sheet has been updated
  • Planning covered under Section 012/01/2021
  • Tivolli Grass Cutting covered under Section 010/01/2021
  • Satisfactory handover completed with outgoing Clerk
  • Defibulator pads still an outstanding item (Annual inspection noted that the pads were out of date, this was duly reported)
  • ABC given new contact telephone/email address (Chairman).   
  • ABC Precept update covered under Section 016/01/2021)

The Committee discussed the purchase of a telephone for Parish Council business. Councillors resolved to be arranged once a new Clerk had been appointed.

006/01/2021 Chairs Announcements:      

  • Received resignation from Tinna-Maria Belsham-Noons
  • Notification of Three Tier Meeting on 20 January 2021, Councillors McCreadie, Hunter and Barlow to attend.

007/01/2021 Public Participation:     The Chair invited comments from the members of the public attending the meeting but none were made.

008/01/2021 County Council Report:           None

Borough Councillor Report:    Councillor Vaughan Hodgson to join the meeting later.

009/01/2021 External Bodies Report:

  • The Police/Met Office had issued a Yellow code warning for heavy rain and possible flooding until Thursday, 21 January 2021
  • Councillor Bowe presented to Councillors an App which defines the total number of Covid-19 positive cases in one particular area.  NHS “Coronavirus in your area”

010/01/2021 (116/11/2020) Grass Cutting Contract:  The Grass Cutting Contract was awarded to Trivolli at the 15 December 2020 Meeting, after minor amendments an updated Specification had been circulated to Councillors.  The Chairman signed the contract.  Councillors resolved to accept the new version and no price increase over the three year period of the contract.     

011/01/2021 Proposal that the address for the Parish Council Cumberland Building Society Statements be changed:    The address in the Cumberland building Society Account to be changed to FAO Wendy Bowe,  Evening House, 2 Matty Lonning Thursby Carlisle CA56PQ.

The Chairman to change the name and address on the Deposit and Current Account.  Councilors resolved to accept the Proposal

012/01/2021 Planning / Outstanding Planning Applications:    No comments raised on the previous outstanding Planning Applications.  FUL/2020/0243 CA2 Garage Extension, concern over the parking on the road and introduction of a Turning Circle on the premises.  No new Planning Applications submitted.  It was resolved that Councillor Bowe forward an email to Allerdale Planning Department to ensure that the objections raised have been received as there appears to be no evidence of the objections submitted on the Allerdale Planning website.

008/01/2021 Borough Councillor Report:  ABC Councillor Vaughan Hodgson joined the meeting.  The Census will take place on 21 March 2021, further information will follow.  It will be conducted electronically as Covid-19 is a problem.  Those without Internet access will also be contacted.    Councillor Bowe raised the problem of trying to make contact with ABC Office, Councillor Vaughan replied this was attributed to staff working from home and the telephone connections.  Councillor Armstrong thanked the Bin Men for doing an excellent job.  Councillor Hunter raised the problem of the collection of leaves in Matty Lonning/Westhaven/Church Lane as there had been no road sweeper, also grit bin 108 in Low Road is cracked and would require to be moved,  Councillor Barlow had requested 3 grit bins for delivery to St Andrews but not yet received.   Councillor Hodgson said he would look into the matters raised.

Councillor Vaughan Hodgson left the meeting.

The meeting reverted back to the Agenda

013/01/2021 Story Homes St Andrews View Phase 2 Schedule 106:     Councillor McCreadie spoke through a presentation which had been previously circulated to all Councillors.  The Council finalised the priority items to be included in the Section 106 request.   It was resolved that Councillor McCreadie as Story Home Lead should update the presentation using only priority items and submit to Cumbria County Council, Allerdale Borough Council and Story Homes for inclusion in the Schedule 106 for the Phase 2 Development.  It was noted that Story Homes expect the Planning Application for St Andrew’s View Phase 2 to be submitted during March 2021.

014/01/2021 Report Reflecting the Priorities of the Community Led Plan:   

  • Health and Wellbeing – Councillor Barlow provided the following information regarding the Covid-19 positive cases in Cumbria, Week ending 11 December 487 cases, week ending 18 December 747 cases, week ending 25 December 1093 cases, week ending 1 January 2517 cases, week ending 8 January 3489 cases.  With the increase in cases, parishioners to be extra vigilant.
  • Environment –                         
    • It was resolved that Councillor Bowe to arrange with Highways for replacement “Except for Access” signage to be erected at the entrance of Church Lane and Matty Lonning.
    • Councillor Barlow reported that during the week leading up to Christmas 2020, a person was seen taking a short cut through a rear garden on the St Andrew’s estate.  Reported to the Police and an Incident number issued.   
    • Councillor Rorke provided photographs of a large puddle at the entrance of the Jubilee Playing Field.  Councillors resolved to delay further action until the weather conditions improve
    • Ownership of the pathway to the Jubilee Field to be established with the Sports and Recreation Committee.  Councillors resolved to discuss at the February Meeting. 
    • Councillor Rorke reported on a discussion with Brian Holmes, Highways, Cumbria County Council, regarding a new street light at an approximate cost of £2,500,  Councillors resolved to defer action until a later date.
    • Councillor Barlow requested the street lights at St Andrew’s on Low Road be discussed at the February meeting, Councillors resolved to discuss at the February Meeting.
  • Housing Issues –   Councillor McCreadie reported on the complaint against Allerdale Development Panel held on Tuesday 16 June 2020, regarding procedures followed when considering planning application OUT/2019/0002 – Land at Church Lane Thursby (Glebe Field).  Feedback from the Local Government and Social Care Ombudsman, states that an objection needs to be made by an individual and cannot be made by a Parish Council.  It was resolved that Councillor McCreadie should follow through with an application to the Ombudsman and to check the complaints procedure with Allerdale Borough Council.
  • Community Amenities –   Thursby School – Councillor Armstrong reported that there is new signage at the school gates. There are between 10 and 17 children attending the school depending on the parent’s shift work pattern.  The school is coping very well especially with the remote learning.  The Head Teacher has received numerous emails from Parents and Carers praising the staff for the quality of their presentations.  The parents also enjoying the remote learning which in the future could be used for learning support.
  • Communications – Councillor Bowe provided the following email address thursbypc.wb@gmail.com to be used for Parish Council Business and suggested the same email format for all Councillors. It was thought this should be the way forward for all Councillors to follow suit.

Noticeboards – It has been noted that the paper information sheets in the Noticeboards are wet and unreadable due to condensation and rain water. The Noticeboard at Nealhouse has undergrowth that will need to be cut back.  It was resolved to revisit when the weather improves.

There is a vacancy for a Thursby Parish Hall representative.

015/01/2021 Councillor Conduct and Training Spreadsheet:   CALC confirmed that the Code of Conduct training will be available at a later date.  Councillors Bowe and McCreadie booked on the Finance Courses in February 2021.  It was resolved that the current CALC courses be included in the training spreadsheet and prior attendance noted. Attendance on training courses to be agreed by the Parish Council.

016/01/2021 Precept – Precept confirmed by Allerdale Borough Council

017/01/2021 Payment of Accounts

  • Clerks Salary December £362.00
  • HMRC December £90.40
  • Finance Course –  Councillors Bowe and McCreadie £20 each, total £40. (awaiting Invoice)
  • PLG Accountants Audit £40 (awaiting Invoice)
  • CHB Invoice £151.20 (defibulator)

018/01/2021 Accounts:   Approval of Financial Statement as at 30 December 2020 – delayed until bank details are changed.

019/01/2021 Councillors Reports and items for future agenda

Street Lighting posts at St Andrews and Low Road

Pathway at the Jubilee Playing Field

Areas in the Village to be left unmowed

Defibulator update

Schedule 106 further discussion

Additional items to be with the Chair (unless a Clerk has been appointed) by 5pm Friday 5 February 2021.

020/01/2021:   Correspondence Received and Circulated

021/01/2021:   Dates for Future Parish Surgeries:  Awaiting appointment of new Clerk

022/01/2021:  Date of the next Parish Council Meeting – Councillors resolved the next meeting will be 7.30pm Tuesday 16 February 2021.  Under the current restrictions it is anticipated this will be a virtual meeting via zoom.

Minutes prepared by Councillor Barlow

THURSBY PARISH COUNCIL

Clerk: Gillian Martin,

Email: thursbypc@gmail.com

Tel No 07923 983 473

Thursby Parish Council meeting

Tuesday 15th December 2020    

Draft Minutes of meeting

Council Members: Councillors Wendy Bowe (Chair), Tinna- Maria Belsham-Noons, Ray McCreadie, Helen Barlow, Mike Rorke, Peter Hunter, Myra Armstrong

Cumbria County Council:  Councillor Mike Johnson

Allerdale Borough Council:

Members of the public: 2

Parish Clerk: Gillian Martin

128/12/2020 Apologies: Councillor Chris Haig-Prothero and ABC Councillor Vaughan Hodgson

129/12/2020 Declaration of Interests: Councillor Barlow for item 12 Planning Application FUL/2020/0243; Councillor Wendy Bowe for item 15 Schedule 106 regarding Sports and Recreation Committee; Councillor Belsham-Noons for any item regarding Story Homes Development.

130/12/2020 Dispensations: None

131/12/2020 Minutes of previous meetings: The minutesof the meeting on 17th November were discussed and the Council resolved to sign them as being a true record of the meeting.

132/12/2020 Progress updates: The clerk outlined actions taken since previous meeting.

133/12/2020 Chairs announcements: The Chair welcomed co-opted councillor Tinna- Maria Belsham- Noons to her first meeting of the Parish Council. The Chair thanked the clerk who is leaving the Council on 2 January 2021 for all her hard work during the past year.

134/12/2020 Public participation: The Chair invited comments from the members of the public attending the meeting but none were made.

135/12/2020 County Council and Borough Councillors reports: Councillor Johnson updated that the County Council had submitted a one unitary bid for Cumbria and Allerdale Borough Council had submitted a 2 unitary bid. He hopes for the 2 unitary bid as we have a directly elected Mayor which would attract additional funding. He advised that Cumbria came out of lockdown at Tier 2 and this is being reviewed on 16th December. He doesn’t believe the tier will change. Fortunately, numbers are declining here but there is a spike in London area and numbers are increasing there which could spread across the country as people move around. He advised there had been high profile patrols in Thursby regarding dog fouling and new markers had been sprayed onto the footpaths about picking up dog fouling. Councillor Rorke thanked highways for doing the footpaths and fixing the seat on the footpath beside the garage. Councillor Johnson asked Parish Councillors if there were any questions for him. Councillor Hunter mentioned that the gullys at Thursby roundabout hadn’t been cleaned and the work on painting white Give Way lines at the end of Low Road leading on to the A595 hadn’t been completed. Councillor Armstrong advised that the work signs to clean the gullys had been put out but then removed. Councillor Johnson had raised this with highways and will prompt for the work to be done. Councillor Rorke asked about the procedure for replacing damaged domestic waste bins to the lids and if there was a charge. Councillor Johnson said no charge if damaged and a new bin can be requested via the My Allerdale App or ABC online. Councillor Rorke asked about the procedure for getting a larger dustbin and Councillor Johnson said resident would need to justify any request. An officer would visit and check that all possible recycling is being done. Councillor Bowe asked about the procedure for removing abandoned vehicles and motorbikes as it had recently taken some time to remove reported vehicles. Councillor Johnson confirmed the procedure was to email ABC. Councillor Hunter asked if there were any plans around litter picking on the Thursby roundabout to Great Orton road and around the Thursby roundabout and along the bypass and around Low Road and the layby at the junction with the A595. Councillor Johnson said along the A595 this is a County Council function but elsewhere it is the responsibility of ABC and he would take up with the appropriate officer. Councillor Johnson thanked the Parish Council for their support throughout the year and wished everyone all the best for Christmas and hoped 2021 would be better than 2020. Councillor Bowe wished Councillor Johnson a Merry Christmas.

Councillor Johnson left the meeting.

136/12/2020 External Bodies Report: Councillors noted the information circulated.

116/11/2020 Grass Cutting Contract: Councillors voted unanimously to award the grass cutting contract to Tivoli. There would be no price increase over the three years of the contract.

121/11/2020 Upgrade of Streetlight Curthwaite Road end: Councillor Rorke updated the meeting that he had spoken to Highways and they had agreed the area was dark. They had advised that adding a new head to the light would not make that much difference. They noticed a general need for 5 additional lights in the area and if the Parish Council could wait 2 years then highways may be able to put up 5 lights no charge. ABC would charge £280 per light for bigger heads. Councillor Hunter asked about a taller post to throw light further out. Councillor Bowe mentioned that some overhead lights needed to be capped to reduce the light as they turned night into day.Councillors expressed concern about potential future costs. Councillors resolved to ask Councillor Rorke to research if CCC would put in longer posts for free or what would the cost be.

137/12/2020 Planning: Councillors commented that they had been unable to view the applications as the ABC planning website was not accessible. Councillors resolved to seek an extension to the timescale for submitting comments to ABC for application 0204 and for application 0243 until after the next Parish Council meeting and to defer both applications for consideration at the next meeting.  

138/12/2020 Proposed amendment to Standing Orders to facilitate responding to Planning Consultations before the next normal Council meeting: Councillor Bowe read out proposed words to amend Standing Orders as follows –  S14 “refer a planning application received by the Council to the Councillors of the planning working group within 2 working days of receipt to obtain comments if a planning application requires consideration before the next ordinary meeting of the council. The clerk has delegated powers to submit comments to the planning authority between council meetings.”

Councillor Bowe confirmed that all councillors can be on the planning sub committee and that Councillors could agree to put any application to the planning sub committee for discussion. Councillors unanimously agreed to pass the Motion and amend Standing Orders in accordance with the Motion put forward. 

139/12/2020 Stonehouse Park Grass Cutting /Maintenance of Area: Councillors discussed this matter and resolved that as the area is private land the Parish Council cannot touch this.

140/12/2020 Story Homes St Andrews View Phase 2, Schedule 106: Councillor McCreadie spoke to a presentation which had been previously circulated to all councillors to introduce this topic, often referred to as “developers contribution”. No formal planning application had been made but this was about what we might want to add in. There was a general discussion around possible site specific suggestions around the development eg.in relation to highways, education facilities and use of open spaces and housing density. Information was shared that the school can currently take 140 pupils plus nursery and has 106 on roll leaving space for 34 extra if Phase 2 goes ahead. CCC predicting extra 27. Other possible suggestions include looking at outdoor space at the school and use by the community and currently looking at the mile track around the field through support from Sports Premium Funding. There is also the wild area nearer to school and potentially a tunnel under the existing mound of grass and could this be used for enhancing child physical development in the community or a relaxing garden area. Also the Sports and Recreation field could be enhanced perhaps with some benches. The Sports Ground and the School could look at sharing funding and further enhancing eg the adventure trail area – this is a possibility. Developing a school roadway was another suggestion, near the indoor facility, with possible extra parking and the Sports field and school field linking up and a link to join the school path. Consideration could be given to tarmac drive to the Sports and Recreation facilities and tarmac a path all around so it can be used as a running track. Councillors commented that children and parents could be encouraged to walk to school and the school do this through newsletters. In relation to transport there is a need to look at all 3 junctions, the roundabout, and the hedges. Councillor Bowe to convene a planning sub meeting in the new year to consider this further and look at what councillors might want to include in the s106.  

141/12/2020 Reports Reflecting the Priorities of the Community Led Plan:

  1. Health and Wellbeing – Councillor Barlow provided the following information about Covid cases in Cumbria week ending 13th November 1058 cases, week ending 20th November 860 cases, week ending 27th November 403 cases and week ending 4 December 374 cases.
  2. Environment – Councillor Rorke updated the meeting to advise that highways are working through the list of issues raised on 17th November. Councillors resolved to ask Councillor Rorke as lead to convene an environment sub meeting in January in the new year to consider future actions.
  3. Housing Issues – Councillor McCreadie updated the meeting on 4 issues:

St Andrews View 1: the Hedge – Story Homes confirmed the hedge has been cut, however, the question of ownership still to be resolved and Councillor McCreadie will update on this. Councillors commented that the hedge was not the responsibility of the parish council and couldn’t be touched.   

St Andrews View 2 – consultation extended to17 December and he will pick up on this

Land off Church Lane (Glebe Field) – Awaiting feedback from the Local Government and Social Care Ombudsman

Councillors resolved to ask Councillor McCreadie as lead to circulate a date for a Housing sub meeting in January 2021.

  • Community Amenities – No update.
  • Communications – Councillor Bowe advised that she has had feedbackaround the upgrade of broadband and will update the meeting about opportunities in January. Councillors resolved to ask Councillor Bowe to check the Parish Council website to ensure contact details are up to date. Community Plan to be updated and circulated.

142/12/2020 Training Spreadsheet: Councillor Bowe advised that the clerk had updated the training website which was working.  Councillors resolved to ask Councillor Bowe as Communications lead to roll this out for councillors to complete. Councillors to submit requests for training.

120/11/2020 Change to Council Bank account: The Council resolved to defer this item to a future meeting.

143/12/2020 Precept: Councillors unanimously voted to agree the precept of £25520 for the financial year commencing 1 April 2021.  

144/12/2020 Payment of Accounts:  The Council resolved to authorise approval for the following payments 

  • Clerks Salary November  £361.80    
  • HMRC November    £90.60
  • Clerks expenses December £10.00
  • Grant – Thursby Throstle £500.00
  • Donation – St Andrews Church, Thursby £400.00
  • PWLB – £1640.43 (Standing Order)
  • CALC Code of Conduct Training 25th November for Cllrs McCreadie and Barlow £20 each £40.00 total
  • CALC budgeting course 3 December 2020 Clerk £30.00
  • Councillors are requested to authorise the attendance of the clerk at CALC Finance and End of Year Accounts training at a cost of £30.00.

145/12/2020 Accounts: The Council resolved to approve the financial statement for November 2020 and signed the accounts and accompanying bank statements.

146/12/2020 Councillors Reports and items for future agenda:

Community Heatbeat invoice number 7348 for £151.20 to go to next meeting in January 2021 for approval.  

The puddle at the end of the track to the Sports and Recreation field to be discussed at the next environment meeting.

147/12/2020 Correspondence received and circulated by the clerk: Councillors noted the content.

Dates of Future Parish Surgeries: Councillors resolved that there would be no Parish Surgery in January 2021.  

Date of the next Parish Council meeting: Councillors resolved the next meeting will be at 7.30pm on Tuesday 19th January 2021. Under current restrictions it is anticipated this will be a virtual meeting via Zoom.